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- Tasks: Support company secretarial functions and ensure compliance with corporate governance.
- Company: Join Westfalia Fruit, the leading supplier of avocados worldwide.
- Benefits: Enjoy 20 days holiday, free parking, pension plan, and life insurance.
- Other info: Apply quickly as we review applications on a rolling basis!
- Why this job: Gain hands-on experience in a fast-paced environment with real impact.
- Qualifications: Experience in corporate compliance and strong attention to detail required.
The predicted salary is between 20000 - 30000 £ per year.
Come and join the leading #avoexperts. Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain, we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe. With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.
We are looking for a Company Secretarial Assistant to join our team in Kings Hill, UK on an interim basis of 3-4 months. We are seeking a Company Secretarial Assistant to provide temporary support to the company secretarial function. The ideal candidate will have hands-on experience with corporate filings, statutory compliance, and UBO/KYC documentation, and will be comfortable working in a fast-paced environment with minimal supervision.
Responsibilities:
- Assist with the preparation and submission of Companies House and other Registry filings, including confirmation statements, director appointments/resignations, share allotments, and changes to company details.
- Coordinate and respond to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests.
- Maintain and update statutory registers and company records.
- Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes.
- Ensure all company secretarial activities comply with relevant corporate governance and regulatory requirements.
- Liaise with internal teams, external advisers, and regulatory bodies as required.
- Assist with other administrative and compliance-related tasks within the corporate governance.
Experience we look for:
- ICSA/CGI qualification (part-qualified or studying) is desirable but not essential.
- Prior experience in a company secretarial or corporate compliance role (in-house or professional services).
- Strong working knowledge of Companies House processes and online filing systems such as Diligent Entity Management or similar.
- Demonstrated experience handling UBO/KYC compliance and due diligence documentation.
- Excellent attention to detail and organisational skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office applications; familiarity with entity management software is an advantage.
What can Westfalia Fruit offer you?
- 20 days holiday
- Free on-site parking
- Company pension plan
- Medicash plan
- Life Insurance
Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.
Company Secretarial Assistant employer: Westfalia Fruit Group
Contact Detail:
Westfalia Fruit Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Company Secretarial Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Companies House processes and UBO/KYC compliance. We want to see that you’re not just a great fit on paper but also ready to impress us with your expertise when it counts!
✨Tip Number 3
Don’t forget to showcase your organisational skills! During interviews, share examples of how you’ve managed multiple tasks or projects simultaneously. This will show us you can thrive in our fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to go directly to the source!
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight your experience with corporate filings and compliance, as these are key for us. Use specific examples that showcase your skills in a fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you're interested in working with us at Westfalia Fruit and how your background fits the job description. Keep it concise but engaging – we want to see your personality!
Show Off Your Attention to Detail: In this role, attention to detail is crucial. Make sure your application is free from typos and errors. This not only reflects your skills but also shows us that you take pride in your work.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered promptly. Plus, it’s super easy – just follow the steps on our careers page!
How to prepare for a job interview at Westfalia Fruit Group
✨Know Your Stuff
Make sure you brush up on your knowledge of corporate filings and statutory compliance. Familiarise yourself with Companies House processes and any relevant software like Diligent Entity Management. This will show that you're not just a good fit for the role, but that you're genuinely interested in the work.
✨Showcase Your Experience
Prepare to discuss your previous experience in company secretarial or corporate compliance roles. Be ready to share specific examples of how you've handled UBO/KYC documentation or managed statutory registers. This will help demonstrate your hands-on experience and ability to thrive in a fast-paced environment.
✨Ask Smart Questions
Come prepared with questions about the company's secretarial function and how it fits into the larger organisation. This shows that you're engaged and thinking critically about the role. Plus, it gives you a chance to assess if the company culture aligns with your values.
✨Communicate Clearly
Since strong written and verbal communication skills are essential for this role, practice articulating your thoughts clearly. Whether it's discussing your qualifications or answering questions, clear communication will help you make a positive impression during the interview.