At a Glance
- Tasks: Provide essential admin support to the Chief Officer Team and manage correspondence.
- Company: Join West Yorkshire Police and be part of a dedicated team.
- Benefits: Competitive salary, office parking, and opportunities for personal development.
- Other info: Flexible working hours and a chance to grow within a supportive environment.
- Why this job: Make a difference in public service while developing your organisational skills.
- Qualifications: Previous admin experience and proficiency in Microsoft Office required.
West Yorkshire Police is looking to recruit a Secretariat Support Officer to provide a comprehensive administrative service to the Chief Officer Team, ensuring the smooth running of the Department.
The role - Key responsibilities:
- To record, action, manage and distribute where appropriate, all correspondence received in the Chief Officer Team, preparing responses where appropriate.
- Organise and oversee all Chief Officer Team Board Meetings in line with the annual Strategic Governance Cycle requirements. Liaise with appropriate colleagues to ensure all meetings are planned into the Chief Officer diaries in line with existing commitments.
- Ensure the timely preparation of agendas and supporting documentation for Chief Officer Board Meetings. Ensure all paperwork is presented in the appropriate format to each Board Meeting.
- To minute all Chief Officer Board meetings and produce an accurate record of discussion and outcomes in the relevant minute style as previously outlined by the respective Chief Officer.
- To support the secretarial needs of the Chief Officer Team, as directed by line managers. Tasks to include typing, low level research and low-level planning.
- Oversee ordering and stock rotation for stationery, consumables, direct issues and office supplies for the Chief Officer team as a whole.
The ideal candidate will have:
- Previous administration experience and a working knowledge of computerised systems such as Microsoft Office, especially Word.
- Good organisational and interpersonal skills together with the ability to take minutes at meetings.
- Ability to accurately record and transcribe notes/minutes of meetings.
- Proficient typing skills.
In addition, you must be prepared to work outside normal office hours and away from your normal workplace on occasions. You will also have responsibility for the provision of office cover between the hours of 8am to 6pm, with others in the department.
The successful candidate will be subject to personal and financial vetting checks prior to appointment. Parking is available as part of this role.
This vacancy will close at 23:55 hours on 23rd June 2026.
Secretariat Support Officer in Wakefield employer: West Yorkshire Police
West Yorkshire Police is an excellent employer, offering a supportive work culture that values teamwork and professional development. As a Secretariat Support Officer, you will enjoy a range of benefits including flexible working hours, opportunities for career advancement, and the chance to contribute meaningfully to the community. Located in Wakefield, you will be part of a dedicated team committed to ensuring the smooth operation of the Chief Officer Team, with access to essential resources and facilities.
StudySmarter Expert Advice🤫
We think this is how you could land Secretariat Support Officer in Wakefield
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Chief Officer Team. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed meetings or correspondence in the past. This will demonstrate your ability to handle the responsibilities of the Secretariat Support Officer role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Secretariat Support Officer in Wakefield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience match the key responsibilities listed in the job description. We want to see how you can contribute to the Chief Officer Team!
Show Off Your Organisational Skills:Since this role involves a lot of planning and organisation, give us examples of how you've successfully managed meetings or projects in the past. We love seeing those skills in action!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and structure your thoughts well. Remember, we appreciate good communication skills!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at West Yorkshire Police
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretariat Support Officer. Familiarise yourself with tasks like managing correspondence, organising meetings, and minute-taking. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Practice Your Minute-Taking
Minute-taking is a key part of this job, so it’s worth practising before your interview. Try transcribing minutes from a mock meeting or summarising discussions. This will not only boost your confidence but also show the interviewers that you’re prepared for the specific demands of the role.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, such as dealing with tight deadlines or managing conflicting priorities. Think of relevant scenarios from your previous roles and how you navigated them. This will help you illustrate your problem-solving skills effectively.
