At a Glance
- Tasks: Provide essential admin support to the Chief Officer Team and manage correspondence.
- Company: Join West Yorkshire Police, a vital part of community safety.
- Benefits: Competitive salary, office parking, and opportunities for personal development.
- Other info: Flexible working hours and a supportive environment await you.
- Why this job: Be part of a team that makes a real difference in public service.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 25242 - 26703 £ per year.
West Yorkshire Police is looking to recruit a Secretariat Support Officer to provide a comprehensive administrative service to the Chief Officer Team, ensuring the smooth running of the Department.
The role - Key responsibilities:
- To record, action, manage and distribute where appropriate, all correspondence received in the Chief Officer Team, preparing responses where appropriate.
- Organise and oversee all Chief Officer Team Board Meetings in line with the annual Strategic Governance Cycle requirements. Liaise with appropriate colleagues to ensure all meetings are planned into the Chief Officer diaries in line with existing commitments.
- Ensure the timely preparation of agendas and supporting documentation for Chief Officer Board Meetings. Ensure all paperwork is presented in the appropriate format to each Board Meeting.
- To minute all Chief Officer Board meetings and produce an accurate record of discussion and outcomes in the relevant minute style as previously outlined by the respective Chief Officer.
- To support the secretarial needs of the Chief Officer Team, as directed by line managers. Tasks to include typing, low level research and low-level planning.
- Oversee ordering and stock rotation for stationery, consumables, direct issues and office supplies for the Chief Officer team as a whole.
The ideal candidate will have:
- Previous administration experience and a working knowledge of computerised systems such as Microsoft Office, especially Word.
- Good organisational and interpersonal skills together with the ability to take minutes at meetings.
- Ability to accurately record and transcribe notes/minutes of meetings.
- Proficient typing skills.
In addition, you must be prepared to work outside normal office hours and away from your normal workplace on occasions. You will also have responsibility for the provision of office cover between the hours of 8am to 6pm, with others in the department.
The successful candidate will be subject to personal and financial vetting checks prior to appointment. Parking is available as part of this role.
This vacancy will close at 23:55 hours on 23rd June 2026.
Secretariat Support Officer in Leeds employer: West Yorkshire Police
West Yorkshire Police is an exceptional employer, offering a supportive work culture that values teamwork and professional development. As a Secretariat Support Officer, you will play a vital role in ensuring the smooth operation of the Chief Officer Team, with opportunities for growth and skill enhancement in a dynamic environment. Located in Wakefield, you will benefit from a collaborative atmosphere and the chance to contribute meaningfully to public service.
StudySmarter Expert Advice🤫
We think this is how you could land Secretariat Support Officer in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to West Yorkshire Police. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for the interview by researching the Chief Officer Team and their recent projects. Show us you’re genuinely interested and ready to contribute to their goals!
✨Tip Number 3
Practice your minute-taking skills! Being able to demonstrate this during an interview will show us you’re ready to hit the ground running in the Secretariat Support Officer role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Secretariat Support Officer in Leeds
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience match the responsibilities of the Secretariat Support Officer role. We want to see how you can contribute to the Chief Officer Team!
Show Off Your Organisational Skills:Since this role involves a lot of planning and organisation, give us examples of how you've successfully managed meetings or projects in the past. We love to see those skills in action!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and structure your thoughts well, so we can easily see your qualifications and enthusiasm for the role.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at West Yorkshire Police
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretariat Support Officer. Familiarise yourself with tasks like managing correspondence, organising meetings, and minute-taking. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Practice Minute-Taking
As minute-taking is a key part of the job, practice summarising discussions and outcomes from mock meetings. This will not only boost your confidence but also show the interviewers that you have the skills needed for accurate record-keeping.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving and interpersonal skills. Think about how you would handle conflicts or tight deadlines, especially when coordinating with the Chief Officer Team. Having clear, structured responses will impress the interviewers.
