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- Tasks: Support key projects in our Occupational Health Unit and improve workflows.
- Company: Join West Yorkshire Fire & Rescue Service, a vital organisation saving lives.
- Benefits: Generous holiday, flexible working, local government pension, free gym access, and more.
- Why this job: Make a real impact by ensuring our firefighters stay healthy and fit.
- Qualifications: Experience in administration and databases, with strong communication skills.
- Other info: We celebrate diversity and offer support for all candidates.
The predicted salary is between 30000 - 40000 £ per year.
Are you an organised, proactive Administrator who loves improving systems and making workflows more efficient? Join us on a fixed term basis to support key projects in our Occupational Health Unit and help strengthen how we deliver our service. By joining West Yorkshire Fire & Rescue Service, you'll play an important role in helping our Occupational Health Unit maintain an efficient and friendly department, that ensures that the people who save lives are healthy and fit to do their roles.
We offer an excellent package including generous holiday entitlement, family friendly policies, flexible working arrangements, local government pension scheme, free onsite parking, Sports and Social Club with free use of gym, an Employee Assistance Program and car salary sacrifice scheme.
Job Purpose: To provide fixed-term administration support to the Occupational Health Unit for key workstreams. This role will provide essential project-based administrative support to the Occupational Health Unit to ensure efficient daily operations. Key tasks include configuring and optimising the OPAS G2 database to improve functionality, data quality, and reporting, and support implementation of changes within the unit and wider organisation. You will also manage and reduce the backlog of scanning and uploading medical documentation. You will help identify areas to streamline administrative processes to reduce duplication and maintain effective workflows and will also provide cover for reception during annual leave.
This is a proactive role that directly supports the quality, efficiency, and reliability of our occupational health service. You will have proven experience providing comprehensive administrative support and working with databases, including data entry, configuration, and reporting - ideally within a clinical, occupational health, or regulated environment. You will be positive, proactive, and solutions-focused, with experience of improving administrative processes and managing small projects from start to finish. Strong communication and organisational skills are essential, along with the ability to prioritise, meet deadlines, and maintain confidentiality. Accuracy and attention to detail are critical for ensuring high-quality document control, and you should be confident working both independently and as part of a team. You must be proficient in Microsoft Word, Outlook, Excel, and databases, with good literacy and numeracy gained through qualifications or work experience. Flexibility to provide admin/reception cover during annual leave is also required.
Joining a first-rate organisation, you will have the job satisfaction of knowing each day that you are contributing to the success of one of just six metropolitan fire and rescue services in the UK, supporting around 950 firefighters who work round the clock, plus around 300 support staff, who help people and save lives.
We are an equal opportunities employer; we value and celebrate equality, diversity and inclusion. We particularly welcome candidates from communities that are currently under-represented at WYFRS, including women, racially and ethnically diverse applicants and applicants with disabilities. We can offer support and adjustments for candidates and staff who experience barriers to work that result from health conditions or Specific Learning Differences, such as dyslexia. We are a 'Real Living Wage' employer. West Yorkshire Fire & Rescue Service are committed to the safeguarding of our staff, volunteers, visitors and the community we serve. This includes protecting vulnerable adults, children and young people from potential neglect and harm. All employees must share the same commitment.
Interviews will be held Wednesday 6th May 2026. All correspondence will usually be sent to your email account registered with the online recruitment system rather than by letter. Please check your email account regularly. If after reading all of this information, you are interested in applying, please read the documents listed above for more details and click on 'Apply' for the application form. Please note we do not accept CVs. If you are viewing this vacancy on 'jobsindeed' or other external platform, the only way to apply for this vacancy is to visit and complete the application form via our online Access vacancy system.
OHU Project Administrator employer: West Yorkshire Fire & Rescue Service
Contact Detail:
West Yorkshire Fire & Rescue Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land OHU Project Administrator
✨Tip Number 1
Get to know the company! Research West Yorkshire Fire & Rescue Service and their Occupational Health Unit. Understanding their values and mission will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info about the role and the work culture, plus it might just get your foot in the door when it comes to interviews.
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your skills in administration and improving workflows can directly benefit the Occupational Health Unit. Practise your answers so you can confidently showcase your experience and problem-solving abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the opportunity. So, hit that 'Apply' button and let’s get you started on this exciting journey!
We think you need these skills to ace OHU Project Administrator
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. We want to see how your skills and experiences align with what we're looking for, so make sure you understand the key tasks and requirements.
Tailor Your Application: Don’t just send a generic application! We love it when candidates personalise their applications. Highlight your relevant experience in administration and any specific projects you've managed that relate to the role.
Show Off Your Skills: Make sure to showcase your organisational and communication skills in your application. We’re looking for someone proactive who can improve systems, so give us examples of how you've done this in the past!
Apply Through Our Website: Remember, the only way to apply is through our online Access vacancy system. So, head over to our website, fill out the application form, and let us know why you’d be a great fit for the OHU Project Administrator role!
How to prepare for a job interview at West Yorkshire Fire & Rescue Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the OHU Project Administrator role. Familiarise yourself with the key tasks mentioned in the job description, like optimising the OPAS G2 database and managing medical documentation. This will help you demonstrate your knowledge and show how your skills align with their needs.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've improved workflows or managed projects effectively. Be ready to discuss specific tools or methods you used to stay organised and how they contributed to successful outcomes.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle administrative challenges. Think of scenarios where you had to streamline processes or deal with a backlog. Practising your responses will help you articulate your thought process clearly during the interview.
✨Emphasise Teamwork and Communication
This position involves working closely with others, so be prepared to discuss how you collaborate with team members and communicate effectively. Share examples of how you've worked in a team setting, especially in a clinical or regulated environment, to highlight your interpersonal skills.