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For Companies At a Glance
- Tasks: Provide top-notch admin support, take notes at meetings, and manage data efficiently.
- Company: Join a dynamic team focused on delivering high-quality administrative services.
- Benefits: Enjoy flexible working options, including remote work, and a supportive team environment.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and value confidentiality.
- Qualifications: Strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities required.
- Other info: Opportunity to work across various offices and contribute to meaningful team objectives.
The predicted salary is between 27000 - 45000 £ per year.
Who You Are
You are a detail-oriented individual with strong organizational abilities and the resilience needed to handle sensitive, potentially disturbing or highly confidential information. Excellent communication skills, both verbal and written, are essential for this role, as is the ability to build and maintain positive working relationships with colleagues and stakeholders. Your background in office environments and proficiency in Microsoft Office applications make you adept at tackling administrative challenges. You have proven skills in problem-solving and an adaptable mindset that helps you thrive in dynamic situations.
What the Job Involves
Reporting to a Team Leader, you will provide a customer-focused administrative service, ensuring a high standard of delivery within agreed timescales. Your duties include note taking at sensitive meetings, coordinating events, producing agendas, and managing data via council IT systems. You will maintain accurate records and handle sensitive information responsibly. Working flexibly across designated offices or remotely, you'll contribute to team objectives by providing efficient administrative support while embracing new ways of working. You'll handle queries independently and carefully, ensuring adherence to established processes while promoting our organizational values.
Administrator / Note Taker - Chichester (G5) employer: West Sussex County Council
Contact Detail:
West Sussex County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / Note Taker - Chichester (G5)
✨Tip Number 1
Familiarize yourself with the specific IT systems used by the council. Understanding these tools will not only help you during the application process but also demonstrate your proactive approach and readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in handling sensitive information in previous roles. Be prepared to discuss specific examples of how you've managed confidentiality and maintained professionalism in challenging situations.
✨Tip Number 3
Showcase your organizational skills by preparing a mock agenda or note-taking sample. This will illustrate your ability to manage meetings effectively and provide a tangible example of your capabilities.
✨Tip Number 4
Research the team leader and their management style. Understanding their approach can help you tailor your communication style and demonstrate that you're a good fit for the team dynamics.
We think you need these skills to ace Administrator / Note Taker - Chichester (G5)
Some tips for your application 🫡
Highlight Your Organizational Skills: Make sure to emphasize your strong organizational abilities in your CV and cover letter. Provide specific examples of how you've successfully managed administrative tasks or coordinated events in previous roles.
Demonstrate Communication Proficiency: Since excellent communication skills are essential for this role, include examples of your verbal and written communication experiences. Mention any relevant situations where you effectively communicated with colleagues or stakeholders.
Showcase Your Technical Skills: Mention your proficiency in Microsoft Office applications clearly in your application. If you have experience with council IT systems or similar software, be sure to highlight that as well.
Address Handling Sensitive Information: Discuss your experience in handling sensitive or confidential information responsibly. This could include examples from past jobs where you maintained discretion and adhered to established processes.
How to prepare for a job interview at West Sussex County Council
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to prioritize and stay organized, especially in high-pressure situations.
✨Demonstrate Communication Proficiency
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly and concisely. Be ready to provide examples of how you've effectively communicated with colleagues or stakeholders in previous roles.
✨Prepare for Sensitive Topics
Given the nature of the role, you may be asked about handling sensitive information. Think of scenarios where you've dealt with confidential matters and how you ensured discretion and professionalism.
✨Familiarize Yourself with Microsoft Office
As proficiency in Microsoft Office applications is essential, brush up on your skills, particularly in Word and Excel. Be ready to discuss how you've used these tools to enhance your administrative work.
