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- Tasks: Join our team as a Medical Secretary, managing patient info and supporting healthcare providers.
- Company: Abbey Field Medical Centre serves 20,000 patients in Colchester, Greenstead, and Elmstead Market.
- Benefits: Flexible hours available; gain valuable experience in a supportive environment.
- Why this job: Make a real impact in healthcare while developing your skills in a dynamic team.
- Qualifications: Audio-typing, strong admin skills, and good IT knowledge are essential; medical terminology is a plus.
- Other info: This role requires a Disclosure and Barring Service check for safety.
The predicted salary is between 30000 - 42000 £ per year.
About the Role
Mill Road Surgery in Colchester is seeking an efficient and highly organized medical secretary to join our dynamic team to work on a part-time basis. Hours to be discussed at interview.
Key responsibilities will include:
- Provide administrative support to doctors and other healthcare professionals
- Prepare and manage correspondence, including letters, emails, and reports
- Maintain and update patient records, ensuring confidentiality and accuracy
- Handle telephone and face-to-face enquiries from patients, healthcare professionals, and external agencies
- Process referrals, tasks and incoming emails from patients and third-party providers
- Assist in the preparation of medical documents
- Ensure the practice’s policies and procedures are adhered to, particularly in relation to patient confidentiality and data protection
- Coordinate with other staff members to ensure a seamless patient experience.
About the Candidate
- Previous experience as a secretary or a role of similar nature
- Excellent organizational and time-management skills
- Strong IT skills, including proficiency in Microsoft Office, knowledge of SystmOne is also desirable
- Exceptional communication skills, both written and verbal
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Strong interpersonal skills and the ability to work effectively as part of a team
- A positive attitude and a commitment to providing excellent patient care
Benefits
- Competitive salary
- Opportunities for professional development and training
- A supportive and friendly working environment
- 28 days of annual leave plus bank holidays (pro‑rata)
- NHS pension scheme eligibility
- On site parking
Disclosure and Barring Service Check
Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Medical Secretary employer: West Suffolk Clinical Commissioning Group
Contact Detail:
West Suffolk Clinical Commissioning Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary
✨Tip Number 1
Familiarise yourself with the SystmOne clinical system, as it's specifically mentioned in the job description. If you have experience with similar systems, be ready to discuss how those skills can transfer.
✨Tip Number 2
Brush up on your medical terminology and audio-typing skills. Consider taking a quick online course or practice session to ensure you're confident in these areas before the interview.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks under pressure in previous roles. This will demonstrate your ability to handle the demands of a busy medical environment.
✨Tip Number 4
Research Abbey Field Medical Centre and understand their values and patient care approach. Being able to articulate why you want to work there and how you align with their mission can set you apart from other candidates.
We think you need these skills to ace Medical Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight your relevant experience as a medical secretary. Include specific skills such as audio- and touch-typing, knowledge of medical terminology, and your proficiency with MS Office and clinical systems.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed patient information or provided secretarial support in a healthcare setting. Mention your ability to handle queries and arrange meetings effectively.
Showcase Communication Skills: Since excellent communication skills are essential for this role, provide examples in your cover letter that demonstrate your ability to communicate clearly and professionally with both patients and healthcare providers.
Mention Availability: As the job requires you to specify your available hours and days, make sure to include this information clearly in your CV. This will help the employer understand your flexibility and suitability for the role.
How to prepare for a job interview at West Suffolk Clinical Commissioning Group
✨Showcase Your Typing Skills
Since audio- and touch-typing skills are crucial for the role, be prepared to discuss your typing speed and accuracy. You might even want to practice a short typing test before the interview to demonstrate your proficiency.
✨Familiarise Yourself with Medical Terminology
Having a sound knowledge of medical terminology is desirable for this position. Brush up on common terms and phrases used in healthcare settings, as this will show your understanding of the field and your readiness to contribute.
✨Highlight Your IT Proficiency
Excellent general IT skills are essential, especially with MS Office and clinical systems like SystmOne. Be ready to discuss your experience with these tools and how you've used them in previous roles to improve efficiency.
✨Demonstrate Your Organisational Skills
As a medical secretary, you'll need to manage multiple tasks under pressure. Prepare examples from your past experiences where you successfully juggled various responsibilities while maintaining accuracy and attention to detail.