At a Glance
- Tasks: Support clinical teams with admin tasks, organise meetings, and manage diaries.
- Company: Creffield Medical Group, a supportive healthcare environment.
- Benefits: Part-time hours, flexible schedule, and a chance to make a difference.
- Other info: Opportunity for growth in a dynamic medical setting.
- Why this job: Join a dedicated team and enhance your organisational skills in healthcare.
- Qualifications: Previous PA experience, strong IT skills, and excellent communication.
The predicted salary is between 30000 - 40000 € per year.
About the Role
Creffield Medical Group are seeking an experienced PA/Secretary to join our team to provide support to our clinical teams. This position is offered on a part‑time basis for 22.5 hours per week over 3 days – Monday, Tuesday and Fridays. You will be supporting teams at both our sites, West Bergholt and Nayland Surgeries, working under the direction of the Practice Manager and GP Partners.
Responsibilities
- Supporting the clinical teams with day to day administration tasks
- Organising meetings and scheduling adjustments
- Preparing documentation for meetings and taking minutes
- Dealing with enquiries, medical notes and results letters
- Managing the teams diaries and rotas
- Managing annual leave requests
- Providing cover for other teams PAs
- Liaising with external agencies to resolve patient issues
- Assisting with reports and gathering of statistics
About the Candidate
- Previous PA/secretary experience essential.
- Audio- and touch-typing skills.
- Strong administrative experience and good organisational skills.
- NHS experience/knowledge of medical terminology desirable.
- Excellent general IT skills including MS Office and experience of working with a clinical system.
- Excellent communication skills.
- Ability to multi‑task and to work accurately under pressure.
Disclosure and Barring Service Check
Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Personal Assistant/Secretary in Essex employer: West Suffolk Clinical Commissioning Group
Creffield Medical Group is an excellent employer, offering a supportive work environment where your contributions directly impact patient care. With part-time hours that promote work-life balance, employees benefit from a collaborative culture, opportunities for professional development, and the chance to work across two welcoming sites in West Bergholt and Nayland. Join us to be part of a dedicated team that values your skills and fosters growth in the healthcare sector.
Contact Detail:
West Suffolk Clinical Commissioning Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant/Secretary in Essex
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector or join relevant groups online. You never know who might have the inside scoop on a PA/Secretary role that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the role. Think about how you can showcase your audio-typing skills and organisational prowess, as these are key for a Personal Assistant position.
✨Tip Number 3
Don’t forget to tailor your approach! When you apply through our website, make sure to highlight your NHS experience and familiarity with medical terminology. This will set you apart from the crowd.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Personal Assistant/Secretary in Essex
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous PA/secretary experience. We want to see how your skills match the role, so don’t be shy about showcasing your audio- and touch-typing skills, as well as your strong administrative background.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Creffield Medical Group. Mention your NHS experience or knowledge of medical terminology if you have it, and let us know how you can support our clinical teams.
Show Off Your IT Skills:Since excellent general IT skills are a must, make sure to mention your proficiency in MS Office and any experience with clinical systems. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep everything organised. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at West Suffolk Clinical Commissioning Group
✨Know Your Stuff
Make sure you brush up on your knowledge of medical terminology and NHS practices. Familiarise yourself with the specific duties mentioned in the job description, like managing diaries and preparing documentation. This will show that you're not just a good fit but also genuinely interested in the role.
✨Show Off Your Skills
Prepare to demonstrate your audio- and touch-typing skills during the interview. You might be asked to complete a quick typing test or discuss how you've used these skills in previous roles. Be ready to share examples of how your strong organisational skills have helped you manage multiple tasks effectively.
✨Communication is Key
Since excellent communication skills are essential for this role, think of examples where you've successfully liaised with teams or external agencies. Practice articulating your thoughts clearly and confidently, as this will help you stand out as a candidate who can handle enquiries and resolve issues efficiently.
✨Be Ready for Pressure
The ability to work accurately under pressure is crucial. Prepare for situational questions that assess how you handle stress and tight deadlines. Think of past experiences where you managed to stay calm and organised, and be ready to share those stories to illustrate your capability.
