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- Tasks: Lead and coordinate a dynamic team of 40 Operators in a fast-paced environment.
- Company: Join a thriving company on the outskirts of Wakefield with a supportive culture.
- Benefits: Competitive salary up to £30,000, Monday to Friday hours, and potential for permanent role.
- Why this job: Make a real impact by ensuring smooth operations and effective team management.
- Qualifications: Experience in planning/scheduling and excellent people management skills required.
- Other info: Opportunity to develop your career in a vibrant and challenging role.
I'm delighted to be recruiting for my Client based on the outskirts of Wakefield for an experienced Office Manager to assist in leading the Operations and Office Team. You will form part of the Operations Team ensuring that their Team out in the field, which consists of a team of 40 Operators are scheduled and planned daily/weekly for service visits/pre-planned maintenance inspections and where necessary reactive replanning due to emergencies. It is essential that you have management experience and ability to prioritise your Teams workload both out in the field and within the office. This position is to start immediately on a temporary to permanent basis.
Duties
- Scheduling and Coordination: Coordinating daily and weekly work plans for 40 Operators, ensuring resources, materials, and personnel are appropriately allocated to meet Customer requirements. Manage to day to day workload of the Office based Team.
- Data Management & Reporting: Accurately inputting, updating, and maintaining operational data in various systems, databases, and software. This also involves generating reports and performance metrics for management review.
- Communication & Liaison: Serving as a central point of contact between departments (e.g., sales, service, procurement, logistics, and customers) to ensure smooth information and resolve any operational issues or disruptions.
- Documentation & Compliance: Managing and maintaining physical and electronic records, ensuring all documentation (e.g., contracts, safety reports, delivery notes) is accurate, up-to-date, and compliant with relevant regulations and internal policies.
- General Administration: Performing general office duties such as answering phones, managing supplies and inventory and leading the office based Team.
Candidate Requirements
- Candidates must have planning/scheduling experience.
- Excellent people management skills.
- Ability to work under pressure and handle changing priorities.
- Organisational Skills: High attention to detail, time-management, and the ability to multitask effectively in a fast-paced environment are crucial.
- Problem-Solving: Proactive approach to identifying and resolving operational challenges and bottlenecks as they arise.
- Communication: Excellent written and verbal communication skills for clear interaction with a wide range of stakeholders.
- Computer Literacy: Proficiency in Microsoft Office (especially Excel).
- Adaptability: The flexibility to adapt to changing priorities and workflows.
Hours of Work
Monday to Friday 0800 – 1630
Pay Rate
Up to £30,000 based upon experience
Office Manager in Ossett employer: West Riding Recruitment
Contact Detail:
West Riding Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Ossett
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your management experience aligns with their needs. We want you to shine, so practice common interview questions and have some examples ready!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s just good manners!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Keep an eye on our listings and get your application in – we’re rooting for you!
We think you need these skills to ace Office Manager in Ossett
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your management experience and any relevant skills that match the job description. We want to see how you can lead a team and handle scheduling like a pro!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Share specific examples of how you've successfully managed teams and tackled challenges in the past. Let us know why you’re excited about joining our team!
Show Off Your Communication Skills: Since communication is key in this role, make sure your application reflects your excellent written skills. Keep it clear, concise, and professional. We want to see that you can communicate effectively with various stakeholders!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to see what you bring to the table!
How to prepare for a job interview at West Riding Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of an Office Manager. Brush up on your scheduling and coordination skills, as well as your experience with data management and reporting. Being able to discuss specific examples from your past will show that you're the right fit for the role.
✨Showcase Your People Skills
Since this role involves managing a team, be prepared to talk about your people management experience. Think of situations where you've successfully led a team or resolved conflicts. Highlight your communication skills and how you ensure smooth interactions between departments.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss how you've tackled operational challenges in the past. Prepare a couple of examples where you identified a bottleneck and implemented a solution. This will show your proactive approach and ability to handle pressure, which is crucial for this position.
✨Get Familiar with the Tools
Since proficiency in Microsoft Office, especially Excel, is essential, make sure you're comfortable discussing your experience with these tools. If you have any specific projects or reports you've created, mention them. This will demonstrate your computer literacy and readiness to hit the ground running.