At a Glance
- Tasks: Manage the Mayor's diary, coordinate logistics, and provide administrative support.
- Company: Join the West of England Mayoral Combined Authority team.
- Benefits: Gain valuable experience in a dynamic political environment.
- Other info: Opportunity for professional growth and networking with key stakeholders.
- Why this job: Be part of impactful decision-making and support your community.
- Qualifications: Strong organisational skills and ability to handle confidential information.
The predicted salary is between 30000 - 40000 £ per year.
The West of England Mayoral Combined Authority (MCA) is seeking to appoint a Mayoral Support Officer to join the mayor’s team. Reporting to the Senior Executive Assistant to the Mayor and working closely with the PA team, this role will provide high-quality, confidential diary management, logistical coordination and administrative support to the Mayor and team.
The postholder will play a pivotal role in ensuring the Mayor is fully prepared for all meetings and engagements, managing a complex and dynamic diary and coordinating logistics with efficiency and professionalism. They will work proactively with colleagues across the MCA to support the smooth day-to-day running of the Mayor’s office, coordinating travel and events, supporting correspondence and contributing to continuous improvement of office processes and procedures.
The postholder will bring a proactive, professional attitude, remaining calm under pressure and comfortable acting with appropriate levels of confidentiality and discretion. They will be highly organised, taking a high level of accuracy and attention to detail in their work, and can manage a complex workload efficiently.
What you’ll be doing
- Diary and Logistics Management – manage the Mayor’s diary, ensure preparation for all upcoming meetings, events and engagements, with materials organised and accessible for hybrid or in‑person meetings; liaise with senior business leaders, local authority partners, government officials and other key stakeholders to coordinate and confirm diary commitments; make travel and accommodation arrangements in line with the travel and accommodation policy; book meetings and arrange logistical details including room layout and refreshments; coordinate large-scale meetings, VIP visits and high-profile engagements, including venue management, guest lists and liaison with communications colleagues.
- Administrative and Correspondence Support – provide full administrative support to the Mayor’s office, exercising judgement, initiative and discretion in sorting urgent and non‑urgent communications and items of a confidential nature; ensure all documents and correspondence meet high professional presentation standards, produce agendas and minutes for meetings, and act as first point of contact for visitors and regional partners; liaise with colleagues across the Combined Authority to support timely and accurate responses to Mayoral correspondence; support development of correspondence templates and process documentation; support continuous improvement of correspondence and administrative processes, contributing to effective day‑to‑day running of the Mayor’s office.
Undertake all other duties as requested by the Senior Executive Assistant to the Mayor, commensurate with the grade and status of the post.
Mayoral Support Officer in Bristol employer: West of England Mayor
The West of England Mayoral Combined Authority offers a dynamic and supportive work environment, where the Mayoral Support Officer will play a crucial role in facilitating the Mayor's engagements and ensuring smooth operations within the office. Employees benefit from a collaborative culture that values professional development and continuous improvement, alongside the unique opportunity to contribute to impactful local governance. With a focus on high-quality support and a commitment to public service, this position provides meaningful work that directly influences the community.
