Mayoral Support Officer in Bristol

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The West of England Mayoral Combined Authority (MCA) is seeking to appoint a Mayoral Support Officer to join the mayor’s team.

Reporting to the Senior Executive Assistant to the Mayor and working closely with the PA team, this role will provide high‑quality, confidential diary management, logistical coordination and administrative support to the Mayor and team.

The postholder will play a pivotal role in ensuring the Mayor is fully prepared for all meetings and engagements, managing a complex and dynamic diary and coordinating logistics with efficiency and professionalism.

They will work proactively with colleagues across the MCA to support the smooth day‑to‑day running of the Mayor’s office, coordinating travel and events, supporting correspondence and contributing to continuous improvement of office processes and procedures.

The postholder will bring a proactive, professional attitude, remaining calm under pressure and comfortable acting with appropriate levels of confidentiality and discretion.

They will be highly organised, taking a high level of accuracy and attention to detail in their work, and can manage a complex workload efficiently.

• What you’ll be doing
• Diary and Logistics Management
• Manage the Mayor’s diary, ensuring the Mayor is fully prepared for all upcoming meetings, events and engagements, with materials organised and accessible for hybrid or in‑person meetings.
• Liaise with offices of senior business leaders, local authority partners, government officials and other key stakeholders to coordinate and confirm diary commitments.
• Make travel and accommodation arrangements for the Mayor, in line with the travel and accommodation policy; book meetings and make appropriate logistical arrangements including room layout and refreshments.
• Coordinate large‑scale meetings, VIP visits and high‑profile engagements, including venue management, guest lists and liaison with communications colleagues.
• Administrative and Correspondence Support
• Provide full administrative support to the Mayor’s office, exercising judgement, initiative and discretion in sorting urgent and non‑urgent communications and items of a confidential nature.
• Ensure all documents and correspondence meet the high professional presentation standards required; produce agendas and minutes for meetings; and be a first point of contact for visitors and regional partners.
• Liaise with colleagues across the Combined Authority to support timely and accurate responses to Mayoral correspondence; support the development of correspondence templates and process documentation.
• Support continuous improvement of correspondence and administrative processes, contributing to the effective day‑to‑day running of the Mayor’s office.
• Undertake all other duties as requested by the Senior Executive Assistant to the Mayor, commensurate with the grade and status of the post.

Benefits

• 26 days annual leave, plus bank holidays, rising to 31 days after 5 years continuous service.

There is also the option to increase your annual leave with our annual leave purchase scheme.

• 2 days of paid leave each year to volunteer.
• Local Government Pension Scheme (one of the most generous pension schemes in the UK).
• Flexible, family‑friendly and hybrid working options with typically 2 or 3 days in the office each week.
• Reduced bus fare travel across the West of England.

The salary for this role is £34,434 – £37,280 per year.

This is the full‑time equivalent salary, and will be pro‑rated for part‑time.

The salary range is presented with new appointments for external candidates typically starting at the lowest salary point.

Equal Opportunity Statement

We make sure all qualified applicants receive consideration for employment and we particularly welcome applications from under‑represented groups without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or citizenship status.

Contact the Resourcing Team at Resourcing@westofengland-ca. gov. uk for any questions about the application process.

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