At a Glance
- Tasks: Coordinate daily admin activities and manage the Lord-Lieutenant's diary and engagements.
- Company: Join the West Midlands Lieutenancy, supporting the monarchy and community engagement.
- Benefits: Competitive salary of £27,500 and a chance to work in a dynamic environment.
- Other info: Work in a close-knit team with opportunities for personal growth.
- Why this job: Make a real impact by supporting royal visits and community activities.
- Qualifications: Strong admin skills, event planning experience, and excellent communication abilities.
The predicted salary is between 27500 - 27500 £ per year.
West Midlands Lieutenancy serves as the official office of the Lord-Lieutenant in the West Midlands, representing His Majesty The King. The organisation plays a vital role in supporting the monarchy by facilitating royal visits, promoting civic, voluntary, and community activities, and recognising outstanding service by individuals and organisations. Located in one of the UK’s most diverse and dynamic regions, the West Midlands Lieutenancy works with various local bodies to foster community engagement and unity.
This is a full-time, on-site role based in Birmingham for a Lieutenancy Administrator. The Lieutenancy Administrator will coordinate and manage day-to-day administrative activities:
- Maintain the Lieutenancy Diary.
- Deal with engagement invitations and liaise with the Lord-Lieutenant on a regular basis by email and telephone in relation to invitations and other day-to-day correspondence.
- Manage the Lord-Lieutenant’s diary and engagements.
- Arrange for the Vice Lord-Lieutenant or Deputy Lieutenants to represent the Lieutenancy as required.
- Monitor Citizenship attendance from the Lieutenancy.
- Arrange for the Lord-Lieutenant Cadets to attend events as required.
- Undertake administrative tasks including dealing with correspondence on behalf of the Lord-Lieutenant, Clerk and Deputy Clerk.
- Assist in the maintenance of the diary and events section of the Lieutenancy website.
- Support the planning for Remembrance activities.
- Deal with telephone enquiries from the public and outside organisations whilst on duty.
- Provide administrative support and minute taking for meetings.
- Maintain database of events undertaken by the Lord-Lieutenant, the Vice Lord-Lieutenant, Deputy Lieutenants and provide statistical data.
- Maintain filing systems.
- Undertake such other duties commensurate with the level and scope of the post as may be required from time to time.
Qualifications:
- Strong administrative skills, including organisation, time management, and attention to detail.
- Proficiency in communication and interpersonal skills for engaging with diverse stakeholders and community groups.
- Experience in event planning, coordination, and managing logistical arrangements.
- Technological proficiency, including familiarity with office software (e.g., Microsoft Office Suite) and email management.
- Ability to work independently, handle multiple priorities, and maintain confidentiality.
Who we are looking for:
We are looking for someone with good verbal, conversational skills, who can communicate confidently with people from all walks of life. This job will suit someone with an outgoing personality and a sense of humour. You need to be able to work efficiently through both busy and quiet periods and be able to prioritise tasks appropriately. Agility is needed at times to switch between tasks. Effective time management is crucial. Part of the work is to manage projects, arrange meetings, manage expectations and debrief on completion. Daily work plans will be key as you will work with established processes and sometimes undertake repetitive tasks. We work in a sensitive environment, often dealing with confidential issues and events; discretion is vital. You must be able to work with a small close-knit team, be comfortable asking for help, and occasionally work outside the usual office hours.
Salary: In the region of £27,500 per annum. Closing date for applications - Friday 26th July.
Lieutenancy Administrator in Birmingham employer: West Midlands Lieutenancy
The West Midlands Lieutenancy is an exceptional employer, offering a unique opportunity to work closely with the monarchy while serving the vibrant and diverse community of Birmingham. With a strong emphasis on teamwork, professional development, and community engagement, employees enjoy a supportive work culture that values discretion and integrity. The role of Lieutenancy Administrator not only provides meaningful work but also fosters personal growth through varied responsibilities and the chance to make a tangible impact in the region.
StudySmarter Expert Advice🤫
We think this is how you could land Lieutenancy Administrator in Birmingham
✨Dive into Local Government Events
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We think you need these skills to ace Lieutenancy Administrator in Birmingham
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for West Midlands Lieutenancy and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at West Midlands Lieutenancy
✨Get to Know Public Sector Values
Before your interview with West Midlands Lieutenancy, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for West Midlands Lieutenancy.
