Governance Officer - Transport

If you’re a highly organised and proactive administrator with exceptional attention to detail, we’d love to hear from you. This is a great opportunity to bring your skills to a dynamic team where your contributions will make a real impact. Transport for West Midlands have a brand-new opportunity for a Governance Officer to be responsible for coordinating and managing governance activities for key strategic leadership meetings. From minute-taking and maintaining action logs to developing effective processes and ensuring compliance, you will play a vital role in strengthening our governance framework and supporting effective decision-making. This is a pivotal role that supports the seamless delivery of integrated governance for projects and programmes within the Transport Portfolio Office at Transport for West Midlands.

We’re looking for a highly collaborative professional with excellent communication skills, capable of thriving in a fast-paced and evolving environment.

What you will be doing:

• Support on agenda planning meetings with chairs, relevant directors/senior officers and external stakeholders
• Prepare reports and briefing notes on ongoing matters relevant to the work of the Governance Services team
• Work closely with directors, accountable officers, local authority officers, chairs and other appropriate officers to maintain forward plans for meetings
• Manage and monitor the Transport Portfolio Office mailbox
• Provide ad hoc administrative support to the Head of Transport Portfolio
• Coordinate and manage the Transport Portfolio calendar
• Coordinate the circulation of agenda papers and reports for meetings
• Prepare the minutes of leadership groups
• Follow the appropriate governance processes for dealing with any financial activities

What’s essential:

• An administrator, who is self-motivated and able to work on own initiative
• Experience of coordinating, preparing and providing support to meetings
• Strong attention to detail
• Proactive and creative approach to problem solving
• Has an aptitude for forming and maintaining stakeholder relationships
• Strong interpersonal and communication skills
• Proficient in MS Office applications
• Able to demonstrate awareness and appreciation of confidential or sensitive matters
• Effective time management skills
• Ability to deliver within tight deadlines

Location: The location for this role is 16 Summer Lane with at least 3 days a week spent in the office, including Mondays and Thursdays.

How to apply:

• Create your Careers Account. Register with your name, email address, and a password.
• Build your Profile. Upload your CV to help populate your career and education details.
• Write your Supporting Statement. Make sure to address each of the required essential criteria.
• Submit your application. Do one final check and once complete, click submit.

Anonymised Applications: Your uploaded CV won’t be visible after submission. Our process is anonymised, and only the information in your profile is used for shortlisting. Be thorough in each section; it’s your chance to showcase your skills and experience.

Using Artificial Intelligence (AI): We cannot stop anyone from using AI to help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application. Applications that rely too heavily on AI may be rejected during shortlisting.

Reasonable adjustments: If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process, please get in touch with our Recruitment Team (careers@wmca.org.uk).

Salary and benefits: We advertise salary ranges, with new appointments typically starting at the lowest salary point. In exceptional cases, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered. We offer a comprehensive benefits package that includes:

• Local Government Pension Scheme (one of the most generous pension schemes in the UK).
• 28 days paid annual leave (with an option to purchase more), giving you ample time to relax.
• Ethical saving options and healthcare plans.
• Discounted gym membership.
• An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate.
• 3 days of paid leave each year to volunteer.
• Interest-free financing through SmartTech to buy the latest technology.
• Discounted shopping with over 2,000 big-name retailers, and more.

Why join WMCA? WMCA is laser-focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region. We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home. We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it’s needed most. What you do really matters. Your expertise will help make a big difference, improving people’s lives every day.

Creating an inclusive workplace: WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We’re a Disability Confident Employer with Leader status, committed to interviewing applicants with disabilities who meet all the essential role criteria. We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don’t fit the traditional "perfect candidate" mould. We gladly consider part-time, flexible, and job share arrangements, so please don’t let these factors deter you from applying.

Right to Work in the UK: Proof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed. Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI).