Administrative Assistant (Mayor's Office) in Birmingham

We're looking for an organised and capable Administrative Assistant to join the Mayor's Office and provide a high-quality service across a busy and varied workload. This is an opportunity to work at the heart of the Mayor's Office, supporting the team with the day-to-day coordination of meetings, diary arrangements, correspondence, briefings, events and other Mayoral activity.

You'll work closely with the Executive Assistant, Mayor's Office Business Manager and Mayoral Policy and Correspondence Adviser, helping to make sure the office runs smoothly and commitments are delivered on time.

What you'll be doing:

• Coordinating meetings, diary arrangements and appointments.
• Preparing and formatting agendas, meeting papers, correspondence and briefing materials.
• Supporting arrangements for Mayoral visits, events and engagements.
• Maintaining accurate records, trackers and systems.
• Monitoring actions, deadlines and upcoming commitments.
• Supporting travel, accommodation, catering and meeting arrangements.
• Assisting with procurement, invoices and financial processes.
• Managing visitors and acting as a professional point of contact for colleagues and stakeholders.
• Providing flexible support across the Mayor's Office as priorities change.

What's essential:

This is a role where pace and accuracy are equally important. You’ll be comfortable working through a range of documents and information throughout the day. You’ll need to read and understand written information quickly, pick out what is important and produce clear, accurate work. You’ll be organised and able to manage competing priorities, including requests that can arise at short notice. You’ll take clear instruction, keep track of actions and deadlines, and know when something needs to be escalated.

You’ll also have:

• Excellent written and verbal communication skills.
• Strong attention to detail.
• The ability to work confidently with a high volume of written information.
• Good organisational and time management skills.
• The ability to work independently and as part of a team.
• Good working knowledge of Word, Excel and PowerPoint.
• The ability to handle sensitive and confidential information with discretion.
• A positive and flexible approach to supporting colleagues.

Location:

The location for this role is Summer Lane, Birmingham with at least 2 days a week spent in the office.

Salary and benefits:

• 28 days paid annual leave (with an option to purchase more) + Statutory days.
• Local Government Pension Scheme.
• Shared Cost Additional Voluntary Contribution scheme.
• Healthcare plans.
• Discounted gym membership, will writing, and mortgage advice.
• An option to buy a bicycle at a discounted rate.
• 3 days of paid leave each year to volunteer.
• Interest-free financing through SmartTech to buy the latest technology.
• Discounted shopping with over 2,000 big-name retailers.

Why join WMCA?

WMCA is focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region. We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home.

We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it's needed most. What you do, really matters. Your expertise will help make a big difference, improving people's lives, every day.

Creating an inclusive workplace:

WMCA holds diversity accreditations and is committed to interviewing applicants with disabilities who meet all the essential role criteria. We encourage individuals who are passionate about the role and want to make a difference to still apply.

We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying.

Right to Work in the UK:

Proof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements.