At a Glance
- Tasks: Support the purchase to pay process and provide top-notch systems support.
- Company: West Lothian Council, committed to diversity and community service.
- Benefits: Permanent position with a competitive salary and supportive work environment.
- Other info: Opportunities for professional development and proactive contributions.
- Why this job: Join a dynamic team making a real difference in local services.
- Qualifications: Higher education or equivalent experience in finance preferred.
The predicted salary is between 30000 - 40000 € per year.
36 hours per week, 52.14 weeks - Permanent
We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.
Finance and Property Services plays a key role within the council including the delivery of frontline services to the public in West Lothian. As part of Finance and Property Services, the council’s Financial Management Unit (FMU) is recognised as a high performing service unit with a key role in ensuring the council makes the most effective use of resources to support delivery of services to customers.
Key aspects of the Purchase to Pay and Systems Officer role include:
- Ensuring the delivery of a high quality purchase to pay and systems support service in line with targets set within the FMU management plan and service standards.
- Undertaking administrative tasks within the council’s IT finance systems.
- Providing payment support to external and internal customers.
- Assisting with tasks relating to the purchase to pay process, including invoice processing and supplier payment.
- System maintenance and reconciliations.
- HMRC returns, customer support and banking and treasury management.
This interesting and challenging post requires a sound level of purchase to pay knowledge, and the ability to communicate effectively with finance colleagues and a wide range of staff throughout the council and in external organisations. The role will include opportunities to contribute proactively to development work both within the Financial Management Unit and across the council.
As part of a highly motivated team you should have the ability to operate successfully in a dynamic working environment, with a proactive attitude and approach.
You will be educated to higher level or have equivalent work experience within a financial environment. Experience of working in a finance capacity in the public sector is not essential.
Purchase to Pay and Systems Officer, West Lothian Civic Centre, 504.88 - WEL10393 in Livingston employer: West Lothian Council
West Lothian Council is an excellent employer, offering a supportive and inclusive work culture that values diversity and encourages professional growth. As part of the Finance and Property Services team, you will have the opportunity to contribute to meaningful public service while enjoying a dynamic work environment that fosters collaboration and innovation. With a commitment to employee development and a focus on delivering high-quality services to the community, this role provides a rewarding career path in the heart of West Lothian.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase to Pay and Systems Officer, West Lothian Civic Centre, 504.88 - WEL10393 in Livingston
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at the West Lothian Civic Centre. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by researching the council's values and recent projects. Show us that you’re not just another candidate but someone who genuinely cares about making a difference in the community.
✨Tip Number 3
Practice your communication skills! Since the role involves liaising with various stakeholders, being able to articulate your thoughts clearly will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows us you’re serious about joining our team.
We think you need these skills to ace Purchase to Pay and Systems Officer, West Lothian Civic Centre, 504.88 - WEL10393 in Livingston
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Purchase to Pay and Systems Officer role. We want to see how you can contribute to our team at the Financial Management Unit!
Showcase Your Communication Skills:Since this role involves interacting with various stakeholders, it's crucial to demonstrate your communication abilities. Use clear and concise language in your application to show us you can effectively engage with both finance colleagues and external partners.
Highlight Relevant Experience:Even if you haven't worked directly in a finance capacity within the public sector, share any relevant experience you have. We value diverse backgrounds, so let us know how your previous roles have prepared you for this position!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at West Lothian Council
✨Know Your Purchase to Pay Process
Make sure you brush up on the purchase to pay process before your interview. Understand the key steps involved, from invoice processing to supplier payments. Being able to discuss this knowledge confidently will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in finance-related contexts. This will demonstrate your ability to work well with both internal and external customers.
✨Familiarise Yourself with Financial Management Systems
Get to know the IT finance systems commonly used in public sector finance. If you have experience with specific software, be ready to discuss it. If not, do a bit of research on popular systems to show your willingness to learn and adapt.
✨Emphasise Your Proactive Attitude
The job requires a proactive approach, so think of instances where you've taken initiative in past roles. Be prepared to share these examples during the interview to illustrate your ability to contribute positively to the team and adapt to a dynamic working environment.
