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- Tasks: Provide essential admin support to the Social Policy team and manage various clerical activities.
- Company: West Lothian Council, committed to diversity and community-focused services.
- Benefits: Fixed-term contract with a supportive work environment and opportunities for personal development.
- Other info: Flexible working across various locations in West Lothian.
- Why this job: Join a dynamic team making a real difference in local education services.
- Qualifications: Strong IT skills, excellent communication, and organisational abilities required.
The predicted salary is between 24000 - 28000 £ per year.
36 hrs per week, 52.14 weeks per year - Fixed Term until 31 May 2027 - Maternity Cover
We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.
West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.
Reporting to a Team Supervisor and working as part of the wider Social Policy Finance and Administrative Support Team, the post holder will provide a range of administrative and general clerical activities to teams across Social Policy. The post holder will have an agreed location as a base but may be required to provide cover and work in any Social Policy locations across West Lothian to meet planned or unplanned demands as when the need arises.
The skills and experience you must have are:
- Confident in the use of IT systems
- Minute taking skills
- Excellent communication and organisational skills
- Capable of prioritising tasks to meet competing demands
- Ability to work on own initiative and as part of a team
- Accuracy and attention to detail
- Ability to deal with confidential and sensitive matters
- Ability to respond appropriately to customer needs
- Flexible and adaptable
Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post.
Administrative Assistant, West Lothian Civic Centre Admin Team 1, 504.23 - WEL10326 in Livingston employer: West Lothian Council
Contact Detail:
West Lothian Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant, West Lothian Civic Centre Admin Team 1, 504.23 - WEL10326 in Livingston
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at West Lothian Council. A friendly chat can give us insights into the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. We can help you with mock interviews to boost your confidence and ensure you shine when it counts!
✨Tip Number 3
Show off your IT skills! Be ready to discuss how you've used different systems in past roles. We want to see that you're not just familiar with tech but can also adapt quickly to new tools.
✨Tip Number 4
Don’t forget to highlight your flexibility and adaptability during the interview. Share examples of how you've successfully managed competing demands in previous jobs. It’s all about showing we can handle whatever comes our way!
We think you need these skills to ace Administrative Assistant, West Lothian Civic Centre Admin Team 1, 504.23 - WEL10326 in Livingston
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the job description. Highlight your relevant skills, especially in IT systems and minute taking, as these are key for the role. We want to see how your experience aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrative Assistant role. Share specific examples of your organisational skills and how you've handled competing demands in the past.
Showcase Your Communication Skills: Since excellent communication is crucial for this position, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly, and we can’t wait to hear from you!
How to prepare for a job interview at West Lothian Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around IT systems, minute taking, and communication. This will help you tailor your answers to show how you fit the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing demands in previous roles. Highlight your ability to prioritise tasks and maintain accuracy, as these are crucial for an Administrative Assistant.
✨Demonstrate Flexibility and Adaptability
Since the role may require you to work across different locations, share experiences where you've had to adapt quickly to new environments or challenges. This will show that you're not only flexible but also ready to meet the needs of the team.
✨Prepare for Customer Interaction
As you'll be dealing with confidential matters and responding to customer needs, think of scenarios where you've successfully handled sensitive situations. Be prepared to discuss how you ensure confidentiality while providing excellent service.