At a Glance
- Tasks: Provide essential administrative support across various teams in Social Policy.
- Company: West Lothian Council, committed to diversity and community representation.
- Benefits: Fixed-term contract with opportunities for personal and professional growth.
- Other info: Flexible working environment with potential for secondment opportunities.
- Why this job: Join a supportive team and make a difference in local education services.
- Qualifications: Strong IT skills, excellent communication, and organisational abilities required.
The predicted salary is between 24000 - 28000 € per year.
36 hrs per week, 52.14 weeks per year, Fixed Term until 31 May 2027.
We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.
West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.
Reporting to a Team Supervisor and working as part of the wider Social Policy Finance and Administrative Support Team, the post holder will provide a range of administrative and general clerical activities to teams across Social Policy. The post holder will have an agreed location as a base but may be required to provide cover and work in any Social Policy locations across West Lothian to meet planned or unplanned demands as when the need arises.
The skills and experience you must have are:
- Confident in the use of IT systems
- Minute taking skills
- Excellent communication and organisational skills
- Capable of prioritising tasks to meet competing demands
- Ability to work on own initiative and as part of a team
- Accuracy and attention to detail
- Ability to deal with confidential and sensitive matters
- Ability to respond appropriately to customer needs
- Flexible and adaptable
Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post.
Administrative Assistant, West Lothian Civic Centre, 504.23 - WEL10326 in Livingston employer: West Lothian Council
West Lothian Council is an excellent employer that prioritises the development and well-being of its staff, offering a supportive work environment where diversity is celebrated. With a commitment to continuous improvement and employee growth, the council provides opportunities for professional development and encourages a collaborative culture among its teams. Working at the West Lothian Civic Centre not only allows you to contribute to meaningful public service but also offers the chance to be part of a forward-thinking organisation dedicated to making a positive impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant, West Lothian Civic Centre, 504.23 - WEL10326 in Livingston
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you fresh in their minds!
✨Tip Number 4
Apply through our website for the best chance at landing that Administrative Assistant role! We’re all about making the application process smooth and straightforward, so don’t miss out on the opportunity to join us.
We think you need these skills to ace Administrative Assistant, West Lothian Civic Centre, 504.23 - WEL10326 in Livingston
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the job description. We want to see how you can contribute to our team at West Lothian Council!
Show Off Your IT Skills:Since being confident in IT systems is a must, don’t forget to mention any relevant software or tools you’re familiar with. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Highlight Communication Skills:Excellent communication is key for this role, so share examples of how you've effectively communicated in previous positions. Whether it’s minute-taking or dealing with customer needs, we want to know how you shine!
Be Yourself!:We value diversity and want to see the real you in your application. Don’t hesitate to share your unique background and experiences. Apply through our website and let’s make a difference together!
How to prepare for a job interview at West Lothian Council
✨Know Your Stuff
Before the interview, make sure you understand the role of an Administrative Assistant and the specific duties mentioned in the job description. Familiarise yourself with the key skills required, like minute-taking and IT proficiency, so you can confidently discuss your relevant experience.
✨Showcase Your Communication Skills
Since excellent communication is crucial for this role, prepare examples of how you've effectively communicated in previous positions. Think about times when you had to convey information clearly or handle sensitive matters, as these will demonstrate your capability to meet the job's demands.
✨Be Ready to Prioritise
The ability to manage competing demands is essential. During the interview, be prepared to discuss how you prioritise tasks and manage your time effectively. You could even bring a scenario from your past where you successfully juggled multiple responsibilities.
✨Emphasise Flexibility and Teamwork
This role requires adaptability and the ability to work both independently and as part of a team. Share experiences that highlight your flexibility and teamwork skills, especially in dynamic environments. This will show that you're ready to step in wherever needed across Social Policy locations.
