At a Glance
- Tasks: Be the friendly face of our school, assisting pupils and staff with their queries.
- Company: Join the vibrant team at West Calder High School, dedicated to education and community.
- Benefits: Enjoy a fixed-term role with a supportive environment and valuable experience.
- Other info: Fast-paced office environment with opportunities for personal growth.
- Why this job: Make a difference in students' lives while developing your organisational and communication skills.
- Qualifications: Strong communication skills and a willingness to learn; school experience is a plus.
The predicted salary is between 20000 - 25000 € per year.
29 hours per week, 39 weeks per year, Fixed Term until 4 January 2027
Start Date - August 2026
Working Hours - Monday to Thursday 8am – 2pm, Friday 8am – 1pm
West Calder High School are seeking to appoint an enthusiastic and organised Clerical Assistant to join our school team. With a focus on excellent customer service, you will be the first point of contact for pupils, staff and visitors to the school.
Your duties will include but are not limited to:
- Meeting and greeting all stakeholders and assisting them with any enquiries they may have
- Answering the phone, taking and relaying messages
- Assisting with any ad hoc administration and database updates of pupil information
- Cash handling
The office at West Calder High School is very busy serving over 100 employees and 1280 pupils, so you need to love being busy and thrive in a fast-paced working environment. The role requires you to be computer literate (MS Office), a strong communicator and willing to roll up your sleeves to get stuck in wherever assistance is required.
Previous experience within a school environment and the use of SEEMIS is desirable but not essential.
This post is considered Regulated Work with Vulnerable Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made by West Lothian Council.
For further information please contact Pippa Kerr, Area Business Support Manager – e-mail: phillipa.kerr@westlothian.org.uk
Clerical Assistant, West Calder High School, 504.61 - WEL10366 employer: West Lothian Council
West Calder High School is an excellent employer that fosters a supportive and dynamic work environment, perfect for those who thrive in a busy setting. With a commitment to professional development, staff are encouraged to grow their skills while contributing to the vibrant school community. Located in a welcoming area, the school offers a unique opportunity to make a meaningful impact on the lives of students and staff alike.
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Assistant, West Calder High School, 504.61 - WEL10366
✨Tip Number 1
Get to know the school! Research West Calder High School and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since you'll be the first point of contact, being friendly and approachable is key. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Be ready to showcase your organisational skills. Think of examples from your past experiences where you successfully managed multiple tasks at once, especially in busy environments.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Clerical Assistant, West Calder High School, 504.61 - WEL10366
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see that you're excited about joining our team at West Calder High School and that you understand the importance of excellent customer service.
Tailor Your Application:Make sure to customise your application to highlight your relevant skills and experiences. We’re looking for someone who can thrive in a busy environment, so share examples of how you've managed similar situations in the past.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’d be a great fit for the Clerical Assistant role.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at West Lothian Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Clerical Assistant role at West Calder High School. Familiarise yourself with the key responsibilities like customer service, handling enquiries, and cash management. This will help you demonstrate your enthusiasm and readiness to take on the job.
✨Show Off Your Communication Skills
As the first point of contact for pupils, staff, and visitors, strong communication is crucial. Prepare examples of how you've effectively communicated in previous roles, especially in busy environments. Practising clear and concise responses will also help you shine during the interview.
✨Emphasise Your Organisational Skills
Given the fast-paced nature of the office, highlight your organisational abilities. Think of specific instances where you successfully managed multiple tasks or prioritised effectively. This will show that you can thrive in a busy setting and keep everything running smoothly.
✨Be Ready to Discuss Technology
Since the role requires computer literacy, brush up on your MS Office skills and be prepared to discuss any relevant software experience. If you have used SEEMIS or similar systems, mention this as it could give you an edge. Showing your tech-savviness will reassure them that you can handle the administrative side of the job.
