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- Tasks: Provide essential administrative support to teams across Social Policy.
- Company: West Lothian Council, committed to diversity and community impact.
- Benefits: Fixed-term contract with opportunities for personal development and a supportive work environment.
- Other info: Flexible working across various locations in West Lothian.
- Why this job: Join a dynamic team and make a difference in local education services.
- Qualifications: Strong IT skills, excellent communication, and organisational abilities required.
The predicted salary is between 24000 - 28000 £ per year.
33 hrs per week, 52.14 weeks per year - Fixed Term until 30 April 2027.
We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.
West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.
Reporting to a Team Supervisor and working as part of the wider Social Policy Finance and Administrative Support Team, the post holder will provide a range of administrative and general clerical activities to teams across Social Policy. The post holder will have an agreed location as a base but may be required to provide cover and work in any Social Policy locations across West Lothian to meet planned or unplanned demands as when the need arises.
The skills and experience you must have are:
- Confident in the use of IT systems
- Minute taking skills
- Excellent communication and organisational skills
- Capable of prioritising tasks to meet competing demands
- Ability to work on own initiative and as part of a team
- Accuracy and attention to detail
- Ability to deal with confidential and sensitive matters
- Ability to respond appropriately to customer needs
- Flexible and adaptable
Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post.
Administrative Assistant, Strathbrock Partnership Centre, 504.24 - WEL10327 in Broxburn employer: West Lothian Council
Contact Detail:
West Lothian Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant, Strathbrock Partnership Centre, 504.24 - WEL10327 in Broxburn
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at Strathbrock Partnership Centre. A friendly chat can open doors and give you insider info on what they're really looking for.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills, like minute taking and IT proficiency, can shine through. We want to see how you can bring your unique flair to the role!
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio of your work or examples of how you've managed competing demands in the past. It’s all about demonstrating that you can handle the pressure.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. Plus, it shows that you’re genuinely interested in the position and keen to be part of the team.
We think you need these skills to ace Administrative Assistant, Strathbrock Partnership Centre, 504.24 - WEL10327 in Broxburn
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your IT skills, minute-taking experience, and any relevant organisational abilities. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're interested in this position and how your skills align with what we're looking for. Keep it friendly and professional – we love a personal touch!
Showcase Your Communication Skills: Since excellent communication is key for this role, make sure your application reflects that. Use clear language and structure your thoughts well. We appreciate clarity and attention to detail!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at West Lothian Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around IT systems, minute taking, and communication. This will help you tailor your answers to show how you fit the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing demands in previous roles. Think of situations where you prioritised tasks effectively or handled multiple projects at once. This will demonstrate your organisational prowess and ability to work under pressure.
✨Practice Active Listening
During the interview, listen carefully to the questions being asked. This not only shows respect but also allows you to respond more accurately. If you're unsure about a question, don't hesitate to ask for clarification—this reflects your willingness to engage and communicate effectively.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle confidential matters or respond to customer needs. Prepare by thinking of scenarios from your past experiences where you dealt with sensitive information or provided excellent customer service. Use the STAR method (Situation, Task, Action, Result) to structure your responses.