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- Tasks: Provide essential admin support to clinical teams and manage various secretarial duties.
- Company: Join West London NHS Trust, a leading provider of mental health and community services.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth and development.
- Why this job: Make a real impact in mental health care while working in a diverse and inclusive team.
- Qualifications: Previous experience in a similar role and knowledge of RiO is preferred.
- Other info: Contact Sukhy Dhillon for informal visits or further details.
The predicted salary is between 28800 - 43200 £ per year.
We currently have a vacancy for a full-time, Band 4 Clinical Team Secretary within the Men’s Medium Secure, West London Forensic Service based at St Bernards Hospital. Each post holder will be responsible for planning, managing, and delivering a comprehensive administrative and secretarial service for one or more clinical teams. They will also undertake various administrative duties within the team. The ideal candidate must work well both independently and as part of a team, demonstrating the ability to multitask and handle a range of administrative and secretarial responsibilities. We are seeking a confident, organized, proactive, and approachable individual for this challenging role. Previous experience as a clinical team secretary or similar role, along with good knowledge of RiO (the electronic patient record), is preferred.
Main responsibilities include:
- Providing full administrative and secretarial support to the clinical team for all inpatients under the consultant’s team.
- Supporting directors and senior managers as appropriate.
- Liaising with courts, solicitors, special hospitals, and the prison service regarding patient referrals or admissions.
- Supporting the Care Programme Approach in accordance with the Trust’s CPA Policy.
- Coordinating with the Patients Affairs Department regarding legal detention documentation, consent to treatment, and arrangements for Mental Health Tribunals and Managers’ Hearings.
- Preparing the RC for meetings and conferences to ensure effective participation.
- Organizing and maintaining the RC’s office and implementing systems to promote good practice.
- Setting up and maintaining an Action List to track team activities.
- Attending and taking minutes at governance meetings.
- Supporting enquiries and investigations.
- Organizing meetings and conferences as needed.
- Maintaining effective filing systems.
West London NHS Trust is a diverse provider of mental health, community, and social care services in the UK. Our staff of 3,982 cares for over 800,000 people across London boroughs, providing services in hospitals, communities, GP surgeries, care homes, and secure units. We are rated "good" by the Care Quality Commission and committed to promoting hope, wellbeing, and workforce diversity. The West London Forensic Service offers multidisciplinary assessment, treatment, and rehabilitation for mentally disordered offenders and individuals with challenging behaviours or rehabilitation needs.
For further details or informal visits, contact: Name: Sukhy Dhillon Job title: Deputy Head of Administration Email: Sukhy.Dhillon@westlondon.nhs.uk
Clinical Team Secretary employer: West London NHS Trust
Contact Detail:
West London NHS Trust Recruiting Team
Sukhy.Dhillon@westlondon.nhs.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Clinical Team Secretary
✨Tip Number 1
Familiarise yourself with the RiO electronic patient record system, as it's preferred for this role. Consider taking an online course or finding resources that can help you understand its functionalities better.
✨Tip Number 2
Network with current or former Clinical Team Secretaries to gain insights into their daily responsibilities and challenges. This can provide you with valuable information to discuss during your interview.
✨Tip Number 3
Prepare to demonstrate your multitasking abilities by thinking of examples from your past experiences where you successfully managed multiple tasks simultaneously. This will show your capability to handle the demands of the role.
✨Tip Number 4
Research the West London NHS Trust and its services to understand their values and mission. Being able to articulate how your skills align with their goals can set you apart from other candidates.
We think you need these skills to ace Clinical Team Secretary
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Clinical Team Secretary position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: If you have previous experience as a clinical team secretary or in a similar role, make sure to emphasise this in your CV and cover letter. Include specific examples of tasks you've handled that relate to the responsibilities listed in the job description.
Showcase Your Skills: Demonstrate your organisational and multitasking abilities in your application. Provide examples of how you've successfully managed administrative duties in the past, especially in a healthcare setting if applicable.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you're the perfect fit for the role. Mention your proactive approach and ability to work both independently and as part of a team, as these are key qualities the employer is looking for.
How to prepare for a job interview at West London NHS Trust
✨Know Your Role
Familiarise yourself with the responsibilities of a Clinical Team Secretary. Understand the importance of administrative support in a clinical setting, especially regarding patient referrals and legal documentation.
✨Demonstrate Multitasking Skills
Be prepared to discuss examples of how you've successfully managed multiple tasks simultaneously. Highlight your ability to prioritise and stay organised, as these are crucial skills for this role.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Be ready to explain how you would handle communication with courts, solicitors, and other departments.
✨Research the Organisation
Learn about West London NHS Trust and its services. Understanding their mission and values will help you align your answers with what they are looking for in a candidate.
