West Hill Village Hall is a Charitable Incorporated Organisation with registration number 1160370. The charity is governed by trustees and there is one employee.
We are now looking for a General Manager to take operational control of the charity; however the trustees will continue to be legally responsible for the charity and its compliance with the Charities Act.
Specific roles for the General Manager are:
- Conduct day to day business of the charity and oversee the property of West Hill Village Hall.
- Call for and manage committee meetings (trustees plus employees) 5 times per year.
- Call for and manage the Annual General Meeting.
- Maintain and publish a record of all meetings.
- Maintain contact with the Charity Commission, West Hill Parish Council, East Devon District Council and other statutory bodies.
- Complete the annual return to the Charity Commission.
- Renew annual insurance cover and manage property revaluation.
- Take responsibility as defibrillator guardian.
- Re-negotiate contracts for all utility suppliers.
- Show prospective clients around the hall.
- Write West Hill Village Hall’s article for publication in the community ‘Messenger’ magazine (6 times per year)
- Liaise with trustees and the Finance and Administration Officer.
- Handle queries and complaints from hall users and local residents.
- Carry out minor maintenance plus weekly and monthly checks and record them to ensure safety of the Fire Alarm and egress, water and free standing electrical equipment.
- Appoint and manage trade contractors for regular maintenance work and ad hoc requirements inside the hall and within the hall grounds.
- Erect the net on the tennis court at the beginning of the school’s summer holiday and remove it at the end of the summer holiday.
- Occasional weekend events require erection of hall equipment, about 3 times per year.
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