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- Tasks: Coordinate the consultant rota and manage outpatient scheduling for respiratory services.
- Company: Join West Hertfordshire Hospitals NHS Trust, a leader in innovative healthcare solutions.
- Benefits: Enjoy flexible working options and a focus on staff wellbeing and development.
- Why this job: Be part of a dynamic team improving patient care and embracing digital healthcare advancements.
- Qualifications: Degree or diploma level education required; management experience preferred.
- Other info: Applications from diverse backgrounds, including military community, are encouraged.
The predicted salary is between 36000 - 60000 £ per year.
Job summary
We are seeking a Respiratory Rota and Bookings Co-ordinator to manage and oversee the Respiratory Consultant Rota and outpatient scheduling for West Hertfordshire Hospitals NHS Trust.
The post holder will play a key role in coordinating the consultant rota to ensure adequate workforce coverage across all sites. They will also be responsible for managing clinics and scheduling respiratory outpatient appointments efficiently.
Main duties of the job
The post holder will also be responsible for scheduling Respiratory outpatient sessions. They will manage their own workload and work closely with clinical teams to arrange backfill, ensuring adequate capacity and the smooth running of the service.
The post holder will be able to work independently as well as collaboratively within the management team, effectively prioritising tasks in line with service needs.
About us
With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working ever more closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and should you require support or guidance please contactwestherts.recruitment@nhs.net If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick \”Member of the Armed Forces Community\” on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description
Job responsibilities
Maintaining accurate record of leave, ward cover and on call rotas for Consultants, Associate Specialists, Registrars and Nurse Specialist by using Medirota and local electronic diary systems.
Effective backfill of Respiratory and CLCH sessions including ad hoc weekend ad-hoc clinics by liaising with clinical, administrative and outpatient teams.
Set up and manually add / remove Respiratory sessions on Bookwise.
Adhere to specific list requirements including availability of outpatient rooms, reduced/delayed starts list for training, variation of slots per type of clinic, 18 week RTT targets.
Adaptability and response to short notice changes and requests for extra sessions to be added to the system and the rota updated to reflect changes.
Ensuring clinic and ward cover is confirmed in advanced for every session/list, adhering to the six-week cancellation rule.
To update Medirota with all the above outpatient clinics, annual leave, study leave, wards and on call NIV rota.
Job description
Job responsibilities
Maintaining accurate record of leave, ward cover and on call rotas for Consultants, Associate Specialists, Registrars and Nurse Specialist by using Medirota and local electronic diary systems.
Effective backfill of Respiratory and CLCH sessions including ad hoc weekend ad-hoc clinics by liaising with clinical, administrative and outpatient teams.
Set up and manually add / remove Respiratory sessions on Bookwise.
Adhere to specific list requirements including availability of outpatient rooms, reduced/delayed starts list for training, variation of slots per type of clinic, 18 week RTT targets.
Adaptability and response to short notice changes and requests for extra sessions to be added to the system and the rota updated to reflect changes.
Ensuring clinic and ward cover is confirmed in advanced for every session/list, adhering to the six-week cancellation rule.
To update Medirota with all the above outpatient clinics, annual leave, study leave, wards and on call NIV rota.
Person Specification
Knowledge
Essential
- National Targets relevant to Respiratory waiting times.
- Advanced level of knowledge of IT systems in particular word processing, spreadsheets and presentation software.
- Demonstrable knowledge of full range of administrative and organisational policies and procedures associated with this role.
- Good knowledge of medical terminology.
- Ability to work using own initiative and to problem solve where appropriate.
Experience
Essential
- Previous management experience.
- Understanding of NHS/Public Sector project and change management, service provision and redesign.
- Experience in managing and prioritising heavy workload.
- Strong experience in liaising with senior team members from internal departments.
Desirable
- Experience of working within NHS/ Healthcare environment.
Education
Essential
- Educated to degree/diploma level or equivalent experience.
Desirable
- Studying for further management qualifications.
Person Specification
Knowledge
Essential
- National Targets relevant to Respiratory waiting times.
- Advanced level of knowledge of IT systems in particular word processing, spreadsheets and presentation software.
- Demonstrable knowledge of full range of administrative and organisational policies and procedures associated with this role.
- Good knowledge of medical terminology.
- Ability to work using own initiative and to problem solve where appropriate.
Experience
Essential
- Previous management experience.
- Understanding of NHS/Public Sector project and change management, service provision and redesign.
- Experience in managing and prioritising heavy workload.
- Strong experience in liaising with senior team members from internal departments.
Desirable
- Experience of working within NHS/ Healthcare environment.
Education
Essential
- Educated to degree/diploma level or equivalent experience.
Desirable
- Studying for further management qualifications.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Employer details
Employer name
West Hertfordshire Teaching Hospitals NHS Trust
Address
Hemel Hempstead Hospital
And cross sites
Hemel Hempstead
HP2 4AD
Employer\’s website
Band 4 - Rota and Booking Co-ordinator, Respiratory employer: West Hertfordshire Teaching Hospitals NHS Trust
Contact Detail:
West Hertfordshire Teaching Hospitals NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 4 - Rota and Booking Co-ordinator, Respiratory
✨Tip Number 1
Familiarise yourself with the specific IT systems mentioned in the job description, such as Medirota and Bookwise. Having a solid understanding of these tools will not only help you during the interview but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research the current national targets relevant to respiratory waiting times. Being knowledgeable about these targets will show your commitment to the role and your understanding of the healthcare landscape.
✨Tip Number 3
Network with professionals already working in the NHS or similar roles. Engaging with them can provide insights into the day-to-day responsibilities and challenges of the position, which can be invaluable during your interview.
✨Tip Number 4
Prepare examples of how you've effectively managed workloads and prioritised tasks in previous roles. This will help you illustrate your organisational skills and ability to work under pressure, which are crucial for this position.
We think you need these skills to ace Band 4 - Rota and Booking Co-ordinator, Respiratory
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Rota and Booking Co-ordinator role. Emphasise any previous management experience and familiarity with NHS systems.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your understanding of national targets relevant to respiratory waiting times and your ability to manage heavy workloads effectively.
Showcase Your IT Skills: Since the role requires advanced knowledge of IT systems, include specific examples of your proficiency with word processing, spreadsheets, and presentation software in your application.
Highlight Problem-Solving Abilities: In your application, provide examples of how you've used your initiative to solve problems in previous roles. This will demonstrate your capability to adapt to changes and manage the consultant rota effectively.
How to prepare for a job interview at West Hertfordshire Teaching Hospitals NHS Trust
✨Know Your Rota Management Tools
Familiarise yourself with Medirota and Bookwise, as these are crucial for the role. Be prepared to discuss how you would use these systems to manage rotas and appointments effectively.
✨Demonstrate Your Problem-Solving Skills
Since the role requires adaptability and quick thinking, think of examples from your past experience where you've successfully managed unexpected changes or challenges in scheduling.
✨Highlight Your Communication Skills
You'll be liaising with various teams, so be ready to showcase your ability to communicate clearly and effectively. Prepare examples of how you've worked collaboratively in a team setting.
✨Understand NHS Targets and Policies
Brush up on national targets relevant to respiratory waiting times and any administrative policies that may affect the role. Showing your knowledge here will demonstrate your commitment to the NHS values.
