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- Tasks: Support football administration and player registration for the Men’s First Team and U21s.
- Company: Join a dynamic football club with a commitment to inclusivity and community.
- Benefits: Enjoy 25 days annual leave, healthcare cash scheme, and discounted gym membership.
- Other info: Flexible working hours and opportunities for professional growth in a vibrant environment.
- Why this job: Be part of the exciting world of football and make a real impact behind the scenes.
- Qualifications: Experience in football administration and strong organisational skills required.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Company Description
Assistant Club Secretary
Location: Rush Green Training Ground
Contract Type: Full-time (Flexibility on working hours required)
Work Style: Office-based with travel required
Salary: Please include your salary expectations as part of your application
Purpose of the Role
We are seeking a proactive and detail-oriented Assistant Club Secretary to support the Club Secretary with all aspects of football administration, player registration, and matchday organisational and operational matters across the Men’s First Team and U21s. The role will also provide administrative support to the Academy, with a view to developing the skills necessary to eventually provide full cover for football administration functions.
Responsibilities
First Team Player Administration
- Assist with preparation, recording, and submission of player contracts, transfers, and football agent documentation
- Support due diligence processes for GBE applications
- Assist with GBE applications, UK visa and immigration matters
- Maintain records of contractual and contingent payments
- Monitor FIFA Player Passport notifications and related payments
Academy Player Administration
- Support the preparation and submission of scholarship offers and registrations
- Assist with FIFA Minor applications
- Submit international trialists on FIFA TMS and liaise with relevant departments
- Organise football administration meetings with Academy personnel
- Provide support for the Premier League’s Five-Step Process
Premier League 2 / U21 Games Programme
- Manage scheduling and administration of all U21 fixtures and competitions
- Attend relevant Premier League meetings and cascade key updates internally
- Lead pre- and post-match administration and operational planning for U21 fixtures
- Attend as lead for organisational and operational support for all home and away U21 matches
General Football Administration
- Maintain player files and documents
- Manage internal and external communications related to international call-ups
- Use governing body platforms (e.g., iFAS, FIFA TMS)
- Ensure compliance with Premier League, FA, EFL, and UEFA regulations
- Provide support for First Team fixture preparations
- Assist both the Club and Academy Secretaries as required
Requirements
Education, Qualifications & Experience
- Previous experience in football administration at a Premier League Club, governing body, or as Club Secretary at an EFL Club
- Strong working knowledge and experience of player registration, competition rules, FIFA and FA regulations
- Experience with matchday administration at First Team or U21 level
Skills & Abilities
- High attention to detail and ability to perform under pressure
- Excellent communication skills, adaptable across stakeholder groups
- Strong organisational skills with ability to prioritise a varied workload
- Team player with strong relationship-building skills
- Professional integrity and ability to handle sensitive information
- Fully proficient in Microsoft Office and football administration platforms
Safeguarding Commitment
We’re committed to safer recruitment and safeguarding children and adults at risk. This role is subject to enhanced DBS checks and reference verification.
Other information
Benefits on offer (may vary based on contract type and location)
- 25 days annual leave plus your birthday off
- Pension and life insurance
- Healthcare cash scheme
- Travel season ticket loan
- Cycle to work scheme
- Priority access to apply for match tickets
- Discounted season tickets
- Staff discounts in the club store, café and our official partners products and services
- Discounted gym membership and onsite fitness room facilities
- Family friendly leave policies
- Company Social events
EDI Statement
- The successful candidate must demonstrate a strong commitment to equity, diversity, and inclusion, aligning with the organisation’s business and tactical approach to eliminating barriers and addressing inequity. You agree to actively contribute to creating a discrimination-free and inclusive environment, ensuring equitable access to opportunities and benefits, while fostering a culture of dignity and respect that enables everyone to perform and achieve their potential.
- Candidates must demonstrate their capability and willingness to uphold best practices and procedures, promoting lasting positive change while eliminating biases and barriers to attracting, achieving, and supporting talent from all communities, regardless of background, circumstances, or protected characteristics.
Safeguarding
- The successful candidate must demonstrate a commitment to the safety and welfare of children, young people, and adults at risk of harm across all stakeholders. Everyone, including third parties who work with the Club or the West Ham Foundation, is responsible for ensuring the safety and well-being of vulnerable individuals. Successful candidates must undergo essential background checks before starting their employment, which may include screening of social media. The type of DBS check required will depend on the responsibilities of the position and may be basic, standard, or enhanced.
- The successful candidate agrees to proactively identify and respond appropriately to any concerns, and follow the Club\’s Safeguarding reporting procedures to report allegations of abuse, poor practice, or anything that may impact the welfare of a child, young person, or adult at risk without delay, within 24 hours, or as otherwise directed by the Club’s or the West Ham Foundation Safeguarding Team.
Applications
To apply, please submit your application via our careers portal: https://www.careers.whufc.com
Deadline: 5pm Wednesday 5th November 2025
Please note: Due to the high volume of applications expected, only shortlisted candidates will be contacted.
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Assistant Club Secretary employer: West Ham United FC
Contact Detail:
West Ham United FC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Club Secretary
✨Tip Number 1
Network like a pro! Reach out to people in the football industry, especially those connected to the club you're eyeing. A friendly chat can open doors and give you insider info that could set you apart.
✨Tip Number 2
Prepare for interviews by researching the club's recent activities and challenges. Show them you’re not just passionate about football but also informed about their specific needs and how you can help.
✨Tip Number 3
Practice your communication skills! As an Assistant Club Secretary, you'll need to juggle various stakeholders. Role-play common scenarios with friends to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team. Good luck!
We think you need these skills to ace Assistant Club Secretary
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in football administration. We want to see how your skills match the role of Assistant Club Secretary, so don’t hold back on showcasing your relevant achievements!
Be Clear About Salary Expectations: Don’t forget to include your salary expectations in your application. It’s a key part of the process, and being upfront helps us understand what you’re looking for right from the start.
Show Off Your Organisational Skills: Since this role involves a lot of administration and scheduling, make sure to mention any relevant experience you have. We love seeing examples of how you’ve managed multiple tasks or projects successfully!
Apply Through Our Website: Remember to submit your application via our careers portal. It’s the best way to ensure we receive your details directly, and it makes the whole process smoother for both of us!
How to prepare for a job interview at West Ham United FC
✨Know Your Football Regulations
Make sure you brush up on your knowledge of player registration, FIFA and FA regulations, and competition rules. Being able to discuss these topics confidently will show that you're serious about the role and understand the intricacies of football administration.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. This role requires strong organisational skills, so demonstrating your ability to prioritise and handle a varied workload will be key.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various stakeholders, showcasing your excellent communication skills during the interview will help you stand out as a team player who can build strong relationships.
✨Demonstrate Your Commitment to Inclusion
Be ready to discuss how you can contribute to creating an inclusive environment. The club values equity and diversity, so sharing your thoughts on fostering a discrimination-free workplace will resonate well with the interviewers.