At a Glance
- Tasks: Support day-to-day finance operations, focusing on Accounts Payable and invoice processing.
- Company: Join a dynamic team in a manufacturing environment with a focus on finance.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: Flexible working environment with opportunities for growth and learning.
- Why this job: Perfect opportunity for those looking to kickstart their finance career with hands-on experience.
- Qualifications: Attention to detail, strong organisational skills, and a proactive attitude are essential.
The predicted salary is between 25000 - 30000 £ per year.
Location: Cowie, Stirling
Contract: Temporary
About the role
The Finance Assistant will support the effective day-to-day operations of the finance function, with a primary focus on Accounts Payable. The role is responsible for ensuring accurate and timely processing of invoices, payments, and supplier records, while providing administrative support across the wider finance team.
Responsibilities:
- Accounts Payable & Transaction Processing
- Process supplier invoices accurately and in a timely manner
- Upload, code and manage invoices received via email
- Post bank payments and direct debits
- Process employee expenses in line with company policy
- Carry out invoice matching, coding, and pending/unpending activities
- Supplier & Query Management
- Act as a first point of contact for supplier queries, responding promptly and professionally
- Review and reconcile supplier statements
- Set up and maintain supplier accounts, including vendor forms and supporting documentation
- Monitor and resolve remittance queries, including bounced emails
- Payments & Cash Handling
- Support weekly payment runs, including manual and foreign currency payments
- Post and reconcile payment batches
- Investigate and resolve unallocated cash items
- Reconciliations & Controls
- Reconcile invoice records to internal systems (e.g. pended lists and document storage systems)
- Maintain accurate financial records and supporting documentation
- Support audit activity, including preparation of documentation (e.g. HMRC audits)
- Administrative & Team Support
- Manage incoming post, including opening, sorting and scanning invoices
- Provide administrative support across the finance function as required
- Assist with monthly finance tasks, including journals, adjustments and credit balance reviews
Skills Knowledge and Experience
- Strong attention to detail and accuracy
- Good organisational and time management skills
- Proactive and willing to learn
- Strong communication skills
- Team player with a flexible approach
- Ability to handle confidential information with integrity
Health, safety and flexibility
The role is based on a manufacturing site and requires compliance with site safety rules and the wearing of appropriate PPE (training provided). Some flexibility may be required to meet business needs.
Finance Assistant (12 Month FTC) in Stirling employer: West Fraser
Join our dynamic team in Cowie, Stirling, where we prioritise a supportive work culture that fosters employee growth and development. As a Finance Assistant, you'll benefit from comprehensive training, a collaborative environment, and the opportunity to make a meaningful impact within our finance function. We value your contributions and offer a flexible approach to work, ensuring a rewarding experience in a thriving manufacturing setting.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant (12 Month FTC) in Stirling
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, whether it's on LinkedIn or at local events. We all know that sometimes it's not just what you know, but who you know that can help you land that Finance Assistant role.
✨Tip Number 2
Prepare for the interview by brushing up on your Accounts Payable knowledge. We recommend going through common questions and scenarios related to invoice processing and supplier management. Show them you’re ready to hit the ground running!
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to make it personal.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team as a Finance Assistant.
We think you need these skills to ace Finance Assistant (12 Month FTC) in Stirling
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience with accounts payable and transaction processing. We want to see how your skills match the role, so don’t be shy about showcasing your attention to detail and organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about the Finance Assistant role and how your proactive approach can benefit our finance team. Keep it friendly and professional!
Showcase Your Communication Skills:Since you'll be the first point of contact for supplier queries, it's important to demonstrate your strong communication skills. Mention any relevant experiences where you've successfully managed queries or resolved issues.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at West Fraser
✨Know Your Numbers
Brush up on your financial knowledge, especially around accounts payable processes. Be ready to discuss how you would handle supplier invoices and payments, as well as any relevant software you've used in the past.
✨Showcase Your Attention to Detail
Since this role requires a strong focus on accuracy, prepare examples that demonstrate your attention to detail. Think of times when your meticulousness helped avoid errors or improved efficiency in previous roles.
✨Be Ready for Scenario Questions
Expect questions that put you in real-life situations, like handling supplier queries or reconciling discrepancies. Practise how you would approach these scenarios, highlighting your problem-solving skills and proactive attitude.
✨Communicate Clearly and Confidently
Strong communication is key in this role. During the interview, make sure to articulate your thoughts clearly and confidently. Practise explaining complex financial concepts in simple terms, as you may need to do this with suppliers or team members.
