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- Tasks: Take minutes for sensitive children's social work meetings and manage administrative tasks.
- Company: Join West Dunbartonshire HSCP, a top flexible employer committed to work-life balance.
- Benefits: Enjoy 25+ days annual leave, a generous pension scheme, and employee wellbeing support.
- Why this job: Make a difference in children's lives while developing your admin skills in a supportive environment.
- Qualifications: Previous minute-taking experience and strong communication skills are essential.
- Other info: Dynamic role with opportunities for personal growth and professional development.
The predicted salary is between 28800 - 43200 £ per year.
A vacancy has arisen for a Clerical/Admin Assistant within West Dunbartonshire HSCP Children & Families Team. The main duties of this post include taking comprehensive minutes for children’s social work meetings, including Child Protection and Fostering & Adoption Panels. These meetings can be a forum to discuss some very sensitive issues and the nature of the discussions can be quite distressing. It is therefore imperative that staff are aware of this before considering applying for the post.
The successful applicant should possess previous minute taking experience, good keyboard, oral and written communication skills. Inter-personal skills and the ability to work to deadlines and multi-task are also key within this role. You should have previous experience of working in an admin role, with the ability to demonstrate good keyboard skills and experience of using Microsoft Office especially Word and Excel. We would expect you to be able to communicate effectively with professionals and members of the public in a polite and courteous manner, dealing with sensitive and confidential matters appropriately.
Candidates who are invited for interview will be given a minute taking test where you will be asked to minute a mock virtual Child Protection Planning meeting. You will then be asked to type up an accurate minute of the meeting where we would expect that you evidence the ability to take down the important and relevant points to populate the minute.
The preferred candidate will be required to complete a Level 1 Disclosure check prior to a formal offer being made by West Dunbartonshire Council.
The successful candidate will benefit from the following:
- WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work life balance.
- Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits.
- A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year.
- Access to employee wellbeing supports including occupational health & counselling if ever you need help and support.
Clerical/Admin Assistant (Full-Time) (Permanent) - WDN06260 in Dumbarton employer: West Dunbartonshire Council
Contact Detail:
West Dunbartonshire Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical/Admin Assistant (Full-Time) (Permanent) - WDN06260 in Dumbarton
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on West Dunbartonshire Council. Understanding their values and mission will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your minute-taking skills! Since this role involves taking minutes for sensitive meetings, it’s crucial to be prepared. Try recording a mock meeting and then summarising the key points. This will help you feel more confident during the actual test.
✨Tip Number 3
Show off your communication skills! During the interview, make sure to demonstrate your ability to communicate effectively. Use clear language, maintain eye contact, and don’t hesitate to ask questions if you need clarification on anything.
✨Tip Number 4
Apply through our website! We encourage you to submit your application directly on our site. It’s a straightforward process, and you’ll have access to all the latest job openings and updates from us at StudySmarter.
We think you need these skills to ace Clerical/Admin Assistant (Full-Time) (Permanent) - WDN06260 in Dumbarton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your relevant experience, especially in minute taking and admin roles. We want to see how your skills match the job description, so don’t hold back on showcasing your keyboard and communication prowess!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, especially since you'll be dealing with sensitive information. Use bullet points if necessary to make your key skills stand out.
Show Your Interpersonal Skills: Since this role involves communicating with professionals and the public, let us know about your interpersonal skills. Share examples of how you've handled sensitive situations or worked effectively in a team setting.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly, and we can’t wait to hear from you!
How to prepare for a job interview at West Dunbartonshire Council
✨Master Minute Taking
Since you'll be tested on your minute-taking skills, practice by recording mock meetings. Focus on capturing key points and summarising discussions clearly. This will help you feel more confident during the actual test.
✨Know Your Tools
Familiarise yourself with Microsoft Word and Excel before the interview. Brush up on formatting minutes and using shortcuts to improve your efficiency. Being comfortable with these tools will show that you're ready for the role.
✨Communicate with Confidence
Prepare to demonstrate your oral and written communication skills. Think of examples where you've effectively communicated sensitive information in previous roles. This will highlight your ability to handle delicate situations professionally.
✨Showcase Your Interpersonal Skills
Be ready to discuss how you manage relationships with colleagues and the public. Share experiences where you've successfully navigated challenging conversations or worked under pressure, as this is crucial for the role.
