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- Tasks: Support the school office with clerical duties and ensure smooth operations.
- Company: Join West Dunbartonshire Council, a top flexible employer committed to work-life balance.
- Benefits: Enjoy flexible hours, 25+ days annual leave, and access to wellbeing support.
- Why this job: Make a difference in education while gaining valuable experience in a supportive environment.
- Qualifications: Proficiency in Microsoft Office and excellent organisational skills are essential.
- Other info: Membership in the PVG scheme is required for this role.
The predicted salary is between 20000 - 28000 £ per year.
As this is a term-time, part-time post the salary will be pro-rata to the hours worked. Reporting directly to the Head Teacher, you will have responsibility for the effective and efficient delivery of a comprehensive clerical and administration service supporting the operations of Edinbarnet Primary School. You will ensure the smooth running of the school office and provide a welcoming and efficient reception service whilst responding to all enquiries via telephone or from visitors to the establishment.
In addition, you will manage and maintain school data ensuring all information is up to date and accurately recorded on computerised systems. General office duties will include:
- Photo-copying
- Filing
- Document preparation
- Mail recording/distribution
- Assisting with the arrangement of transport and trips/outings
- Routine cash handling duties e.g. receiving and recording payments for school activities, uniforms etc.
You will be proficient in the use of Microsoft Office and have excellent organisational and communication skills.
This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2007 and as such membership with the PVG scheme is essential. Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.
The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975. Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act. In the event of employment, any failure to disclose such convictions could result in dismissal or disciplinary action.
The Individual WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work-life balance. In addition to this, there are also additional benefits:
- Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits
- A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year
- Access to employee wellbeing supports including occupational health & counselling if ever you need help and support
Now that you have read the role and what we have to offer, we would love to hear from you. Please use the application to tell us your experience, and why you are the candidate for this role.
Clerical/Admin Assistant (Term-Time, Part-Time) - WDN05817 employer: West Dunbartonshire Council
Contact Detail:
West Dunbartonshire Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical/Admin Assistant (Term-Time, Part-Time) - WDN05817
✨Tip Number 1
Familiarise yourself with the specific clerical tasks mentioned in the job description, such as managing school data and handling cash. This will help you demonstrate your understanding of the role during any interviews or discussions.
✨Tip Number 2
Highlight your proficiency in Microsoft Office by preparing examples of how you've used it in previous roles. Being able to discuss specific software skills can set you apart from other candidates.
✨Tip Number 3
Research Edinbarnet Primary School and its community. Understanding their values and operations will allow you to tailor your conversation and show genuine interest in contributing to their environment.
✨Tip Number 4
Prepare to discuss your organisational and communication skills with concrete examples. Think of situations where you successfully managed multiple tasks or resolved conflicts, as these are crucial for the role.
We think you need these skills to ace Clerical/Admin Assistant (Term-Time, Part-Time) - WDN05817
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in clerical and administrative roles. Emphasise your organisational skills, proficiency in Microsoft Office, and any previous work with children or in educational settings.
Craft a Compelling Cover Letter: In your cover letter, explain why you are passionate about supporting the operations of Edinbarnet Primary School. Mention specific examples from your past experiences that demonstrate your ability to manage school data and provide excellent reception service.
Highlight Relevant Skills: Clearly outline your communication skills and ability to handle enquiries efficiently. Mention any experience with cash handling, document preparation, and general office duties to show you are well-suited for the role.
Address the PVG Requirement: Since this role involves working with children, mention your understanding of the PVG scheme and your willingness to comply with its requirements. If you are already a member, include this information to strengthen your application.
How to prepare for a job interview at West Dunbartonshire Council
✨Showcase Your Organisational Skills
As a Clerical/Admin Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules, maintained records, or handled office duties to highlight your organisational prowess.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential for this role, brush up on your skills before the interview. Be ready to discuss specific applications you’ve used, such as Word for document preparation or Excel for data management, and how they relate to the job.
✨Prepare for Customer Service Scenarios
You'll be the first point of contact for visitors and callers, so think about how you would handle various enquiries. Prepare to discuss your approach to providing excellent customer service and any relevant experiences that showcase your communication skills.
✨Understand the Importance of Data Management
This role involves managing school data, so it's crucial to understand its significance. Be prepared to talk about your experience with data entry, accuracy, and confidentiality, and how you ensure information is kept up to date and secure.
