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- Tasks: Support the school office with clerical tasks and provide a welcoming reception service.
- Company: Join Edinbarnet Primary School, a supportive environment focused on education and community.
- Benefits: Enjoy flexible working hours, generous leave, and access to wellbeing support.
- Why this job: Make a difference in students' lives while gaining valuable experience in administration.
- Qualifications: Proficiency in Microsoft Office and excellent organisational skills are essential.
- Other info: This role requires membership in the PVG scheme due to work with children.
The predicted salary is between 24000 - 36000 £ per year.
As this is a term-time, part-time post the salary will be pro-rata to the hours worked. Reporting directly to the Head Teacher, you will have responsibility for the effective and efficient delivery of a comprehensive clerical and administration service supporting the operations of Edinbarnet Primary School. You will ensure the smooth running of the school office and provide a welcoming and efficient reception service whilst responding to all enquiries via telephone or from visitors to the establishment.
In addition, you will manage and maintain school data ensuring all information is up to date and accurately recorded on computerised systems. General office duties will include:
- Photo-copying
- Filing
- Document preparation
- Mail recording/distribution
- Assisting with the arrangement of transport and trips/outings
- Routine cash handling duties e.g. receiving and recording payments for school activities, uniforms etc.
You will be proficient in the use of Microsoft Office and have excellent organisational and communication skills.
This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2007 and as such membership with the PVG scheme is essential. Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.
The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975. Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act. In the event of employment any failure to disclose such convictions could result in dismissal or disciplinary action.
WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work-life balance. In addition to this there are also additional benefits:
- Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits
- A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year
- Access to employee wellbeing supports including occupational health & counselling if ever you need help and support
Now that you have read the role and what we have to offer, we would love to hear from you. Please use the application to tell us your experience, and why you are the candidate for this role.
Clerical/Admin Assistant (Term-Time, Part-Time) - WDN05817 employer: West Dunbartonshire Council
Contact Detail:
West Dunbartonshire Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical/Admin Assistant (Term-Time, Part-Time) - WDN05817
✨Tip Number 1
Familiarise yourself with the specific clerical tasks mentioned in the job description, such as managing school data and handling cash. This will help you demonstrate your understanding of the role during any interviews or discussions.
✨Tip Number 2
Highlight your proficiency in Microsoft Office by preparing examples of how you've used these tools in previous roles. Being able to discuss your experience with document preparation and data management can set you apart from other candidates.
✨Tip Number 3
Since this role involves working with children, ensure you understand the importance of the PVG scheme. Be prepared to discuss your commitment to safeguarding and how you would handle sensitive information responsibly.
✨Tip Number 4
Research West Dunbartonshire Council's values and benefits, as this will allow you to align your answers with their ethos during the interview. Showing that you are a good cultural fit can significantly enhance your chances of landing the job.
We think you need these skills to ace Clerical/Admin Assistant (Term-Time, Part-Time) - WDN05817
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements. Highlight key skills such as proficiency in Microsoft Office, organisational abilities, and communication skills that are essential for the role.
Tailor Your CV: Customise your CV to reflect your relevant experience and skills that match the job description. Emphasise any previous clerical or administrative roles, and include specific examples of how you've successfully managed office tasks.
Craft a Compelling Cover Letter: Write a cover letter that clearly explains why you are the ideal candidate for this position. Mention your experience with data management, customer service, and any relevant qualifications, while also expressing your enthusiasm for working at Edinbarnet Primary School.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at West Dunbartonshire Council
✨Know the Role Inside Out
Make sure you thoroughly understand the job description and responsibilities of a Clerical/Admin Assistant. Familiarise yourself with the tasks mentioned, such as managing school data and providing reception services, so you can confidently discuss how your skills align with these requirements.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or maintained accurate records. This will demonstrate your capability to handle the demands of the position effectively.
✨Highlight Your Communication Skills
As you'll be interacting with staff, students, and parents, it's crucial to showcase your communication skills during the interview. Be ready to discuss how you've effectively handled enquiries or resolved issues in previous roles, emphasising your ability to maintain a welcoming atmosphere.
✨Prepare for Questions on Data Management
Given that maintaining school data is a key responsibility, be prepared to answer questions about your experience with data management and computerised systems. If you have experience with Microsoft Office, mention specific tools or functions you are proficient in that would benefit the role.
