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- Tasks: Support school operations with clerical duties and ensure a welcoming reception.
- Company: Join West Dunbartonshire Council, a top flexible employer committed to school improvement.
- Benefits: Enjoy flexible working, generous leave, and access to wellbeing support and a pension scheme.
- Why this job: Make a difference in students' lives while gaining valuable experience in a supportive environment.
- Qualifications: Proficiency in Microsoft Office and strong organisational skills are essential.
- Other info: Positions available for 35 hours permanent or 25 hours fixed term until June 2026.
The predicted salary is between 20000 - 28000 £ per year.
Post 1 - 35 hours per week - Permanent
Post 2 - 25 hours per week - will commence in September - Fixed Term until 26th June 2026
As these are term-time posts the salary will be pro-rata to the hours worked.
West Dunbartonshire Council is looking for candidates who are energetic and committed to supporting school improvement and providing high quality support to teaching staff, in line with key Council priorities of inclusion and raising the aspirations, achievements and attainment for all students.
You will have responsibility for the effective and efficient delivery of a comprehensive clerical and administration service supporting the operations of Dumbarton Academy. You will ensure the smooth running of the school office and provide a welcoming and efficient reception service whilst responding to all enquiries via telephone or from visitors to the establishment.
In addition, you will manage and maintain school data ensuring all information is up to date and accurately recorded on computerised systems. General office duties will include:
- Photo-copying
- Filing
- Document preparation
- Mail recording/distribution
- Assisting with the arrangement of transport and trips/outings
- Routine cash handling duties e.g. receiving and recording payments for school activities, uniforms etc.
You will be proficient in the use of Microsoft Office and have excellent organisational and communication skills.
Requirements
This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2007 and as such membership with the PVG scheme is essential. Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.
Responsibilities
The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975. Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act. In the event of employment any failure to disclose such convictions could result in dismissal or disciplinary action.
The Individual WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work life balance. In addition to this there are also additional benefits:
- Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits
- A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year
- Access to employee wellbeing supports including occupational health & counselling if ever you need help and support
Now that you have read the role and what we have to offer, we would love to hear from you. Please use the application to tell us your experience, and why you are the candidate for this role.
Clerical/Admin Assistant (Term-Time) (2 posts) (Dumbarton Academy) - WDN05933 employer: West Dunbartonshire Council
Contact Detail:
West Dunbartonshire Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical/Admin Assistant (Term-Time) (2 posts) (Dumbarton Academy) - WDN05933
✨Tip Number 1
Familiarise yourself with the specific needs of Dumbarton Academy. Research their recent initiatives or projects to understand how you can contribute to their goals, especially in supporting school improvement and enhancing student achievement.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed clerical tasks in previous roles. Be ready to discuss your experience with Microsoft Office and any other relevant software during the interview.
✨Tip Number 3
Demonstrate your commitment to child welfare by being knowledgeable about the PVG scheme. Show that you understand its importance and are prepared to comply with all necessary checks and requirements.
✨Tip Number 4
Prepare thoughtful questions for your interview that reflect your interest in the role and the school environment. This could include inquiries about team dynamics, support for professional development, or how the school measures success in administrative roles.
We think you need these skills to ace Clerical/Admin Assistant (Term-Time) (2 posts) (Dumbarton Academy) - WDN05933
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your organisational and communication skills, as well as your proficiency in Microsoft Office.
Craft a Strong Cover Letter: In your cover letter, explain why you are passionate about supporting school improvement and how your previous experiences make you a suitable candidate for the role. Be specific about your achievements and how they relate to the responsibilities outlined in the job description.
Highlight Relevant Experience: When detailing your work history, focus on roles that involved clerical or administrative tasks, especially those in educational settings. Mention any experience with data management and customer service, as these are key aspects of the position.
Address the PVG Requirement: Since this role involves working with children, mention your understanding of the PVG scheme and your willingness to comply with its requirements. If you are already a member, include this information to strengthen your application.
How to prepare for a job interview at West Dunbartonshire Council
✨Show Your Enthusiasm for Education
Make sure to express your passion for supporting school improvement and helping students achieve their best. Highlight any previous experience in educational settings or roles that demonstrate your commitment to fostering a positive learning environment.
✨Demonstrate Organisational Skills
Since the role involves managing clerical tasks and maintaining school data, be prepared to discuss your organisational strategies. Share examples of how you've effectively managed multiple tasks or projects in the past, showcasing your ability to keep things running smoothly.
✨Familiarise Yourself with Microsoft Office
As proficiency in Microsoft Office is essential, brush up on your skills before the interview. Be ready to discuss specific applications you’ve used, such as Word for document preparation or Excel for data management, and how they relate to the tasks you'll be handling.
✨Prepare for Questions on Child Protection
Given the nature of the role, expect questions regarding your understanding of child protection policies and the PVG scheme. Familiarise yourself with these concepts and be ready to explain why they are important in a school environment.
