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- Tasks: Support the Early Learning & Childcare Centre with clerical and administrative tasks.
- Company: West Dunbartonshire Council, a top flexible employer.
- Benefits: Generous leave, pension scheme, and wellbeing support.
- Why this job: Join a supportive team and make a difference in children's lives.
- Qualifications: Proficiency in Microsoft Office and strong communication skills required.
- Other info: Part-time role with flexible working hours until June 2026.
The predicted salary is between 12000 - 18000 £ per year.
Overview
This post is fixed term until 28/06/2026. As this is a part-time post the salary will be pro-rata to the hours worked. Reporting directly to the Principal ELC Officer, you will be responsible for the effective and efficient delivery of a comprehensive clerical and administrative service supporting the operations of an Early Learning & Childcare Centre. You will ensure the smooth running of the nursery office and provide a welcoming, professional reception service, responding to all enquiries by telephone or in person. Your duties will also include managing and maintaining nursery data, ensuring all records are accurate, up to date, and stored on the appropriate computerised systems. General office responsibilities include photocopying, filing, document preparation, mail distribution, assisting with the arrangement of transport and outings, and routine cash handling tasks such as receiving and recording payments for school activities and uniforms. Proficiency in Microsoft Office is essential, along with strong organisational and communication skills.
Responsibilities
- Provide clerical and administrative support to the Early Learning & Childcare Centre.
- Maintain nursery data and records on computerised systems, ensuring accuracy and up-to-date information.
- Manage reception, handle enquiries by telephone or in person in a welcoming, professional manner.
- Carry out general office duties: photocopying, filing, document preparation, mail distribution, transport/outings arrangements, and cash handling for school activities and uniforms.
- Proficiency in Microsoft Office and strong organisational and communication skills.
Requirements
This post is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2020; PVG membership is essential. Details of the PVG scheme can be found here. Preferred applicants may need to become PVG scheme members or undergo a PVG Scheme update check before a formal offer is made by West Dunbartonshire Council.
The Individual
West Dunbartonshire Council was voted one of the top ten flexible employers and prides itself in providing flexible working to support work life balance. Benefits include:
- Access to the Local Government Pension Scheme (LGPS) with an employer\’s contribution of at least 19.3% and all associated benefits
- A minimum of 25 days annual leave, increasing to 35 days with service, plus 8 fixed public holidays each year
- Access to employee wellbeing supports including occupational health & counselling
Now that you have read the role and what we have to offer, we would love to hear from you. Please use the application to tell us your experience, and why you are the candidate for this role.
For information about West Dunbartonshire Council please see: http://www.west-dunbarton.gov.uk/jobs-and-training/working-for-us/about-us/
More information on the benefits of working within West Dunbartonshire Council can be found at: http://www.west-dunbarton.gov.uk/jobs-and-training/working-for-us/benefits-of-working-with-us/
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Clerical/Admin Assistant (BRAEHEAD ELCC) (Part-Time) (Fixed Term) - WDN06123 employer: West Dunbartonshire Council
Contact Detail:
West Dunbartonshire Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical/Admin Assistant (BRAEHEAD ELCC) (Part-Time) (Fixed Term) - WDN06123
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on West Dunbartonshire Council. Understanding their values and what they stand for will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you articulate your experience and skills clearly, especially your proficiency in Microsoft Office and organisational abilities.
✨Tip Number 3
Show off your personality! When you’re at the interview, don’t just focus on your qualifications. Let your enthusiasm shine through and demonstrate how you can contribute to creating a welcoming environment at the Early Learning & Childcare Centre.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Clerical/Admin Assistant (BRAEHEAD ELCC) (Part-Time) (Fixed Term) - WDN06123
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your proficiency in Microsoft Office and any relevant clerical experience. We want to see how your skills can help us keep the nursery running smoothly!
Be Personable: Since you'll be managing reception and handling enquiries, let your friendly personality shine through in your application. We love candidates who can create a welcoming atmosphere for everyone!
Tailor Your Application: Take a moment to customise your application to reflect the specific duties mentioned in the job description. Show us that you understand what we need and how you can meet those needs.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your potential new role with us.
How to prepare for a job interview at West Dunbartonshire Council
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of a Clerical/Admin Assistant at an Early Learning & Childcare Centre. Familiarise yourself with tasks like managing nursery data, handling enquiries, and general office duties. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Microsoft Office Skills
Since proficiency in Microsoft Office is essential for this position, be prepared to discuss your experience with it. Bring examples of how you've used these tools in previous roles, whether it's creating documents, managing spreadsheets, or organising data. This will demonstrate your capability to handle the clerical tasks required.
✨Prepare for Common Interview Questions
Think about common interview questions related to customer service and administrative tasks. For instance, be ready to explain how you would handle a difficult enquiry at the reception or how you ensure accuracy in data management. Practising your responses can help you articulate your thoughts clearly during the interview.
✨Emphasise Your Organisational Skills
As an Admin Assistant, strong organisational skills are key. Be ready to share specific examples of how you've managed multiple tasks or projects simultaneously in the past. Highlighting your ability to stay organised and efficient will reassure the interviewers that you can keep the nursery office running smoothly.
