At a Glance
- Tasks: Support the Estates Department with administrative tasks and keep everything running smoothly.
- Company: Join West College Scotland, a leading institution committed to equality and inclusion.
- Benefits: Enjoy 45 days holiday, flexible working, and access to a wellbeing team.
- Other info: Great career development opportunities in a supportive environment.
- Why this job: Be part of a dynamic team and make a real difference in campus operations.
- Qualifications: SCQF Level 5 and some experience as an Administrative Assistant required.
The predicted salary is between 29087 - 31432 € per year.
Location: Clydebank Campus
Part Time, 17.5 hours per week
Permanent
Grade 3, £29,087 - £31,432 pro rata, per annum (Initial salary placement will normally be on the first point of the scale and will increase by annual incremental progression)
The successful candidate will be responsible for providing a variety of tasks needed to manage the campus Estates office and overall Estates Department and for assisting the Head of Estates and other estates staff with their duties. You will provide administrative support to ensure that Estate Departmental operations are maintained in an effective, up to date and accurate manner including but not limited to:
- Type up correspondence, reports and other documents
- Maintain office files
- Open and distribute the mail
- Take minutes at meetings
- Maintain the Estates Departmental help desk and the main phone line response
- Oversee stock and inventory supplies and equipment
You will be qualified to SCQF Level 5 e.g. Standard Grades at Credit or Intermediate 2 or NC/NPA and it is essential that you have some experience in the role of an Administrative Assistant. You must have experience of using Microsoft Word, PowerPoint and Excel, along with good organisational skills and have the ability of being thorough and methodical. The successful candidate will be calm with a positive, enthusiastic and cheerful attitude. It is essential that you can work on your own when necessary but also be able to work as part of a team along with the ability to work out of hours if required in emergencies.
We are an inclusive place to work. At West College Scotland we are ambitious about Equality, Diversity, and Inclusion. If you've got the right skills and qualifications for the job, we want to hear from you. We encourage applications from all candidates regardless of age, disability - visible and non-visible including neurodiversity, gender identity, marriage and civil partnership, pregnancy and maternity, race religion or belief, sex, or sexual orientation.
Benefits of working with us:
- Generous holiday entitlement - 45 days holiday (pro-rata) (including bank & public holidays)
- Membership of the Local Government Pension Scheme
- Enhanced maternity, paternity and adoption leave pay (subject to eligibility)
- Flexible working opportunities
- Access to a dedicated wellbeing team and a 24/7 confidential employee assistance programme
- Support to enhance your skills through a variety of methods including online learning, coaching and self-directed study
Full details of the skills and qualifications required can be found on the employee specification. Any offer of employment will be subject to receiving a satisfactory Scheme Record through the Disclosure Scotland Protection of Vulnerable Groups Scheme (PVG). All candidates must be able to prove their Right to Work in the UK. Please note West College Scotland does not provide Visa sponsorship.
To view our vacancies and to apply for posts, please apply online. Occasionally correspondence relating to your application may go into your spam/junk email folder. Closing date for all completed applications is Friday 29th May 2026.
Administrative Assistant in Clydebank employer: West College Scotland
West College Scotland is an exceptional employer, offering a supportive and inclusive work environment at our Clydebank Campus. With generous holiday entitlements, flexible working opportunities, and a commitment to employee wellbeing and professional development, we empower our staff to thrive both personally and professionally. Join us in making a meaningful impact in education while enjoying a rewarding career with ample growth opportunities.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Clydebank
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, or join online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administrative tasks. We recommend role-playing with a friend or using online resources to boost your confidence.
✨Tip Number 3
Show off your skills! Bring examples of your work, like reports or presentations, to interviews. This gives you a chance to demonstrate your organisational skills and proficiency in Microsoft Office.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love hearing from enthusiastic candidates who are ready to join our team!
We think you need these skills to ace Administrative Assistant in Clydebank
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience match the role of Administrative Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills:Don’t forget to mention your experience with Microsoft Word, PowerPoint, and Excel! We want to see how you've used these tools in previous roles, so give us some examples that demonstrate your organisational skills and attention to detail.
Be Yourself:We love a positive and cheerful attitude! Let your personality shine through in your application. Share a bit about why you're excited about this role and how you can contribute to our team at West College Scotland.
Apply Through Our Website:Remember, the best way to apply is through our website. It’s straightforward and ensures your application gets to us directly. Plus, keep an eye on your spam folder just in case any correspondence ends up there!
How to prepare for a job interview at West College Scotland
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like managing correspondence, taking minutes, and maintaining office files. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Tech Skills
Since the job requires proficiency in Microsoft Word, PowerPoint, and Excel, be prepared to discuss your experience with these tools. Maybe even bring examples of documents or presentations you've created. This will highlight your organisational skills and attention to detail.
✨Demonstrate Your Team Spirit
The role involves working both independently and as part of a team. Think of examples from your past experiences where you successfully collaborated with others or took initiative on your own. This will showcase your adaptability and positive attitude, which are key for this position.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the Estates Department and its operations. This shows your genuine interest in the role and helps you assess if the workplace culture aligns with your values, especially regarding their commitment to equality and inclusion.
