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For Companies At a Glance
- Tasks: Manage and optimise procurement systems to enhance efficiency and support users across the organisation.
- Company: Join Wessex NHS Procurement, a vital part of the NHS improving healthcare in Hampshire.
- Benefits: Enjoy a generous NHS pension, discounts on shopping, and standard NHS terms of service.
- Why this job: Make a real impact on healthcare by driving innovation in procurement and supply chain systems.
- Qualifications: CIPS qualifications or equivalent experience in procurement systems required.
- Other info: Be part of a dynamic team with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us. Please note WPL does not hold a Home Office Workers Licence and therefore is unable to offer sponsorship.
Main duties of the job
This exciting role offers the chance to play a key part in shaping and optimising the organisation's procurement and supply chain systems. You'll be at the centre of ensuring these systems run securely and efficiently, supporting users across the organisation, driving meaningful improvements, and helping to deliver a modern, compliant, and high-performing procurement function.
About us
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region. Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Southampton, Basingstoke, Winchester and Andover. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply.
To recognise and reward your contribution, we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays.
Job responsibilities
- Manage and maintain the clients procurement and supply chain systems, including ecatalogues, purchasetopay, esourcing, and contract management platforms.
- Ensure all systems operate effectively with robust controls, maintaining security, user access, and data integrity in line with business and audit requirements.
- Act as the first point of contact for system users, providing timely support, escalating issues appropriately, and implementing system changes to drive efficiency and optimise performance.
- Review upgrades, conduct system and user acceptance testing, and work closely with stakeholders, IT partners, and third-party providers to support system developments while ensuring business continuity.
- Oversee catalogue governance, ensuring contracted products are accurate, approved, and available, while supporting analysis and maintaining high-quality master data.
- Develop and deliver training, create user guides and procedures, monitor system usage, and promote consistent, effective system operation.
- Contribute to wider procurement improvements, lead system-related projects, support best-practice adoption across regions, and ensure compliance with statutory, regulatory, and NHS eProcurement standards.
Person Specification
Qualifications and training required
- Attainment of Chartered Institute of Purchasing and Supply (CIPS) qualifications, transferable degree level qualification or equivalent training and professional experience.
Previous or relevant experience necessary
- At least 3 years proven experience of working in a purchasing and supplies function which utilises enabling technologies across a broad spectrum of commercial functions.
- Previous experience in the maintenance and development of electronic procurement systems and processes.
Aptitudes and skills required
- Good communicator with excellent customer care attitude with the ability to forge good working relationships with a variety of stakeholders.
- The ability to present advice and information in a clear and logical way.
- Able to relay information and train staff on a group and a one-to-one basis.
- Ability to identify problems and causes.
- Excellent keyboard skills with intermediate ability of computer applications including MS Word, MS Excel, and MS Outlook.
Special requirements of the post
- Proven understanding and use of e-procurement systems which include P2P, eCatalogue, eSourcing and inventory control.
- Experience of GHX Nexus, SBS (Oracle R12), Oracle Fusion and Delta (BIP Solutions).
- Experience of interfacing and feeder systems.
- Practical working knowledge of public sector procurement and supply chain processes and legislation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Procurement Systems Manager employer: Wessex Procurement Limited
Contact Detail:
Wessex Procurement Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Systems Manager
✨Tip Number 1
Network like a pro! Reach out to current employees at Wessex NHS Procurement Limited on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the latest trends in procurement systems. Show us that you're not just familiar with the basics, but that you’re passionate about driving innovation and efficiency in the field.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to system management and stakeholder engagement. We want to see how you handle challenges and your approach to problem-solving.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Procurement Systems Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement Systems Manager role. Highlight relevant experience and skills that match the job description, especially your knowledge of e-procurement systems and your ability to work with stakeholders.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've optimised procurement systems in the past and how you can contribute to our mission at Wessex NHS Procurement Limited.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Use clear and concise language to convey your ideas and experiences.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. This way, you can ensure all your documents are submitted correctly and you’ll be kept updated on your application status.
How to prepare for a job interview at Wessex Procurement Limited
✨Know Your Systems
Make sure you have a solid understanding of the procurement and supply chain systems mentioned in the job description, like e-catalogues and P2P. Brush up on your knowledge of GHX Nexus and Oracle Fusion, as being able to discuss these confidently will show you're ready to hit the ground running.
✨Showcase Your Communication Skills
As a Procurement Systems Manager, you'll need to communicate effectively with various stakeholders. Prepare examples of how you've successfully trained staff or resolved issues in the past. This will demonstrate your ability to forge strong working relationships and provide excellent customer care.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, such as system upgrades or user support challenges. Think through potential scenarios and how you would approach them, focusing on problem-solving and efficiency improvements.
✨Highlight Your Compliance Knowledge
Familiarise yourself with NHS eProcurement standards and public sector procurement processes. Be ready to discuss how you ensure compliance in your work, as this is crucial for the role and will show that you understand the importance of regulations in procurement.
