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- Tasks: Manage and optimise procurement systems to enhance efficiency and support users across the organisation.
- Company: Join Wessex NHS Procurement Limited, a vital part of the NHS family in Hampshire.
- Benefits: Enjoy a generous NHS pension, discounts on shopping, and standard NHS terms of service.
- Why this job: Make a real impact on healthcare by improving procurement processes and systems.
- Qualifications: CIPS qualifications or equivalent experience in procurement systems required.
- Other info: Dynamic team environment with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us. Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.
Main duties of the job:
This exciting role offers the chance to play a key part in shaping and optimising the organisation's procurement and supply chain systems. You'll be at the centre of ensuring these systems run securely and efficiently, supporting users across the organisation, driving meaningful improvements, and helping to deliver a modern, compliant, and high-performing procurement function.
About us:
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region. Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Southampton, Basingstoke, Winchester and Andover. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply.
To recognise and reward your contribution, we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays.
Responsibilities:
- Manage and maintain the clients procurement and supply chain systems, including ecatalogues, purchasetopay, esourcing, and contract management platforms.
- Ensure all systems operate effectively with robust controls, maintaining security, user access, and data integrity in line with business and audit requirements.
- Act as the first point of contact for system users, providing timely support, escalating issues appropriately, and implementing system changes to drive efficiency and optimise performance.
- Review upgrades, conduct system and user acceptance testing, and work closely with stakeholders, IT partners, and third-party providers to support system developments while ensuring business continuity.
- Oversee catalogue governance, ensuring contracted products are accurate, approved, and available, while supporting analysis and maintaining high-quality master data.
- Develop and deliver training, create user guides and procedures, monitor system usage, and promote consistent, effective system operation.
- Contribute to wider procurement improvements, lead system-related projects, support best-practice adoption across regions, and ensure compliance with statutory, regulatory, and NHS eProcurement standards.
Person Specification:
Qualifications and training required: Attainment of Chartered Institute of Purchasing and Supply (CIPS) qualifications, transferable degree level qualification or equivalent training and professional experience.
Previous or relevant experience necessary: At least 3 years proven experience of working in a purchasing and supplies function which utilises enabling technologies across a broad spectrum of commercial functions. Previous experience in the maintenance and development of electronic procurement systems and processes.
Aptitudes and skills required: Good communicator with excellent customer care attitude with the ability to forge good working relationships with a variety of stakeholders. The ability to present advice and information in a clear and logical way. Able to relay information and train staff on a group and a one-to-one basis. Ability to identify problems and causes. Excellent keyboard skills with intermediate ability of computer applications including MS Word, MS Excel, and MS Outlook.
Special requirements of the post: Proven understanding and use of e-procurement systems which include P2P, eCatalogue, eSourcing and inventory control. Experience of GHX Nexus, SBS (Oracle R12), Oracle Fusion and Delta (BIP Solutions). Experience of interfacing and feeder systems. Practical working knowledge of public sector procurement and supply chain processes and legislation.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Procurement Systems Manager in Basingstoke employer: Wessex Procurement Limited
Contact Detail:
Wessex Procurement Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Systems Manager in Basingstoke
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field, especially those connected to Wessex NHS Procurement Limited. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching the latest trends in procurement systems. Show us you’re not just a candidate but someone who’s genuinely interested in making a difference in the NHS procurement landscape.
✨Tip Number 3
Practice your responses to common interview questions, especially around system management and user support. We want to see how you can contribute to our team and improve our procurement processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our fantastic team at WPL.
We think you need these skills to ace Procurement Systems Manager in Basingstoke
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Procurement Systems Manager role. Highlight your relevant experience with e-procurement systems and how it aligns with our needs at Wessex NHS Procurement Limited.
Showcase Your Skills: Don’t forget to emphasise your communication skills and customer care attitude. We’re looking for someone who can build strong relationships with stakeholders, so share examples of how you've done this in the past.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language to explain your qualifications and experiences, making it easy for us to see why you’d be a great fit for the team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the recruitment process.
How to prepare for a job interview at Wessex Procurement Limited
✨Know Your Systems
Make sure you have a solid understanding of the procurement and supply chain systems mentioned in the job description, like e-catalogues and P2P. Familiarise yourself with how these systems operate and be ready to discuss any relevant experience you have with them.
✨Showcase Your Communication Skills
As a Procurement Systems Manager, you'll need to communicate effectively with various stakeholders. Prepare examples of how you've successfully communicated complex information or trained others in previous roles. This will demonstrate your ability to forge good working relationships.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving skills, especially related to system issues or user support. Think of specific instances where you've identified problems and implemented solutions, and be ready to share those stories during the interview.
✨Understand Compliance and Best Practices
Brush up on public sector procurement processes and compliance standards, particularly those relevant to the NHS. Being able to discuss how you ensure compliance and promote best practices will show that you're aligned with the organisation's goals.
