At a Glance
- Tasks: Support our Senior Management Team with admin tasks and keep the theatre running smoothly.
- Company: Join Wessex Grove, a dynamic trans-Atlantic theatrical production company.
- Benefits: Enjoy competitive salary, theatre ticket allowance, and a comprehensive wellbeing programme.
- Other info: Friendly office environment with dogs and opportunities for growth in a creative sector.
- Why this job: Get a behind-the-scenes look at commercial theatre and work with industry leaders.
- Qualifications: 2+ years as an Executive Assistant, excellent communication, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Salary: Competitive and dependent on experience.
Reporting To: Executive Director / Producers
About the Company
Wessex Grove is a theatrical production company set up by Benjamin Lowy and Emily Vaughan-Barratt in 2020, and run by Ben, Emily and Tom Powis. Wessex Grove won The Stage Award for Best Producer in 2026. Wessex Grove is a dynamic, premier trans-Atlantic theatrical production company operating at the highest level across London and New York. In just a few short years, we have grown into a highly prolific, fast-paced production office celebrated for delivering critically acclaimed and commercial West End and Broadway theatre. Our portfolio includes Olivier Award-winning revivals and star-studded modern productions such as Thomas Ostermeier’s The Seagull starring Cate Blanchett (Barbican), Vanya starring Andrew Scott (West End & New York), Cabaret (West End & Broadway), Sunset Boulevard, and a site-specific touring production of Macbeth starring Ralph Fiennes and Indira Varma. With multiple major new productions opening over the next year across our trans-Atlantic landscape, we continue to shape the theatrical landscape from our vibrant office on Charing Cross Road.
About the Role
We are seeking a highly proactive, ultra-organised, and collaborative Executive Assistant to join our close-knit, high-energy team. In this pivotal role, you will provide comprehensive administrative and business support directly to our Senior Management Team (SMT), consisting of our two co-founding Producers and Executive Director. This position offers a rare behind-the-scenes window into commercial theatre production. You will act as a central pillar of our busy London workspace, maintaining operational efficiency, managing high-profile industry relationships, and seamlessly working alongside our production teams to ensure our shows are mounted to the absolute highest artistic and financial standards.
Key Responsibilities:
- Executive Support & Inbox Management: Manage complex email correspondence for the Producers, fielding inquiries from prominent industry professionals, artists, and international investors, and drafting responses.
- Sophisticated Diary Management: Serve as the primary point of contact for the SMT calendars, proactively resolving schedule clashes, booking external venues, and prioritising urgent business needs to optimise their time.
- Meeting Coordination: Prepare agendas, compile meeting papers, and attend key internal and external sessions to write and distribute precise, timely minutes.
- Personal Administration: Occasional personal tasks for the SMT including errands and management of personal appointments in diaries.
- Guest & Ticket Relations: Warmly greet high-profile visitors to our office and coordinate house seat allocations and guest ticketing requests directly with box office teams.
- Travel & Logistics: Arrange comprehensive domestic and international travel, itineraries, and accommodations for the SMT, aligning with trans-Atlantic production schedules (including New York).
- Financial Administration: Oversee expense tracking, company credit card processing, Soldo receipts, and vendor invoices related to the SMT, operating diligently within budgetary constraints.
- Office Operations: Take full ownership of making our workspace a welcoming environment, including monitoring stationery, refreshments, and furniture, while keeping our digital and social media platforms regularly updated.
- Producing Support: Actively collaborate with the wider creative team and seamlessly deputise for Production Assistants during absences to keep show pipelines moving forward.
Please note this role may involve travel to New York, and is based full time in a first floor office in central London with dogs often present.
What We’re Looking For
We are looking for an individual who is genuinely passionate about the business of theater and thrives in an environment where no two days look the same. The ideal candidate approaches administrative challenges with a business mindset, remains unfailingly level-headed under pressure, and can juggle a diverse array of tasks - from high-stakes investor scheduling to ad-hoc personal errands - without missing a beat. Since our workspace is a collaborative space shared with a few friendly office dogs, an enthusiastic, flexible, and warm presence is essential.
Essential Skills & Experience:
- Proven EA/PA Track Record: A minimum of two (2) years of professional experience as an Executive or Personal Assistant.
- Flawless Communication: Outstanding written, verbal, and numerical skills, with an exceptional eye for detail, accurate record-keeping, and professional presentation.
- Advanced Technical Competence: Complete proficiency in Microsoft Word and Excel, with a strong capability to manage spreadsheets and format high-level documentation.
- Logistical Efficiency: Extensive experience coordinating intricate multi-participant meetings, events, and complex international travel itineraries.
- Discretion & Diplomacy: Absolute tact when managing confidential business, legal, and financial information involving high-profile talent and stakeholders.
Desirable Skills & Attributes:
- A Background in Creative Sectors: Prior direct experience working as an Executive Assistant within the theatre or live entertainment industry.
- Digital Savvy: Comfortable coordinating basic content updates on company websites and managing brand social media channels.
- Financial Aptitude: Familiarity navigating digital receipting software (such as Soldo) and working comfortably within set company budgets.
What You’ll Bring
You will bring an exceptional work ethic and an infectious, hardworking enthusiasm to our team. Your organisational superpower allows you to think three steps ahead, ensuring that the SMT is fully briefed, prepared, and focused for every forthcoming event and meeting. Most importantly, you bring a resilient, calm demeanor paired with a great sense of humor - allowing you to remain grounded amidst the joyful, unpredictable, and thrilling nature of commercial live entertainment.
Why Join Us?
Wessex Grove represents the cutting edge of commercial theatre production. By joining our team, you will become a vital contributor to an office that values artistic excellence, commercial ambition, and a highly supportive work culture. We invest heavily in our team’s growth and well-being, offering a competitive salary alongside a benefits package that includes:
- A comprehensive Wellbeing Programme.
- A generous Theatre Ticket Allowance to keep you closely connected to the theatre.
- A company Contributory Pension Scheme.
- 20 days of annual leave plus statutory bank holidays, increasing by 1 day for each year of service up to a maximum of 25 days.
How to Apply
Please submit your CV and a tailored cover letter explaining why you are the perfect fit for this position by an email via the button below.
Application Deadline: 5pm Wednesday 29 July. First-round and final-round interviews are scheduled to take place throughout w/c 3 August.
Wessex Grove is an Equal Opportunities Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all individuals regardless of background or protected characteristics.
Executive Assistant in Westminster employer: WESSEX GROVE LIMITED
Wessex Grove is an exceptional employer that fosters a vibrant and supportive work culture, making it an ideal place for those passionate about theatre. With a commitment to employee growth, we offer a comprehensive Wellbeing Programme, generous Theatre Ticket Allowance, and a contributory pension scheme, alongside competitive salaries and increasing annual leave. Located in the heart of London, our dynamic team thrives in a collaborative environment, where creativity and enthusiasm are celebrated, ensuring every day is both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Westminster
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by WESSEX GROVE LIMITED.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like WESSEX GROVE LIMITED.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at WESSEX GROVE LIMITED.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at WESSEX GROVE LIMITED. Apply directly through us to stand out!
We think you need these skills to ace Executive Assistant in Westminster
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of WESSEX GROVE LIMITED. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Executive Assistant, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at WESSEX GROVE LIMITED
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of WESSEX GROVE LIMITED. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
