Assistant / Executive Assistant to CEO in Westminster

Wessex Grove is a theatrical production company set up by Benjamin Lowy and Emily Vaughan-Barratt in 2020, and run by Ben, Emily and Tom Powis. Wessex Grove is a dynamic, premier trans-Atlantic theatrical production company operating at the highest level across London and New York. In just a few short years, we have grown into a highly prolific, fast-paced production office celebrated for delivering critically acclaimed and commercial West End and Broadway theatre.

Our portfolio includes Olivier Award-winning revivals and star-studded modern productions such as Thomas Ostermeier’s The Seagull starring Cate Blanchett (Barbican), Vanya starring Andrew Scott (West End & New York), Cabaret (West End & Broadway), Sunset Boulevard, and a site-specific touring production of Macbeth starring Ralph Fiennes and Indira Varma. With multiple major new productions opening over the next year across our trans-Atlantic landscape, we continue to shape the theatrical landscape from our vibrant office on Charing Cross Road.

We are seeking a highly proactive, ultra-organised, and collaborative Executive Assistant to join our close-knit, high-energy team. This position offers a rare behind-the-scenes window into commercial theatre production. You will act as a central pillar of our busy London workspace, maintaining operational efficiency, managing high-profile industry relationships, and seamlessly working alongside our production teams to ensure our shows are mounted to the absolute highest artistic and financial standards.

• Executive Support & Inbox Management: Manage complex email correspondence for the Producers, fielding inquiries from prominent industry professionals, artists, and international investors, and drafting responses. Serve as the primary point of contact for the SMT calendars, proactively resolving schedule clashes, booking external venues, and prioritising urgent business needs to optimise their time.
• Personal Administration: Occasional personal tasks for the SMT including errands and management of personal appointments in diaries. Warmly greet high-profile visitors to our office and coordinate house seat allocations and guest ticketing requests directly with box office teams.
• Travel & Logistics: Arrange comprehensive domestic and international travel, itineraries, and accommodations for the SMT, aligning with trans-Atlantic production schedules (including New York).
• Financial Administration: Oversee expense tracking, company credit card processing, Soldo receipts, and vendor invoices related to the SMT, operating diligently within budgetary constraints.
• Office Operations: Take full ownership of making our workspace a welcoming environment, including monitoring stationery, refreshments, and furniture, while keeping our digital and social media platforms regularly updated. Actively collaborate with the wider creative team and seamlessly deputise for Production Assistants during absences to keep show pipelines moving forward.

Please note this role may involve travel to New York, and is based full time in a first floor office in central London with dogs often present. The ideal candidate approaches administrative challenges with a business mindset, remains unfailingly level-headed under pressure, and can juggle a diverse array of tasks - from high-stakes investor scheduling to ad-hoc personal errands - without missing a beat. Since our workspace is a collaborative space shared with a few friendly office dogs, an enthusiastic, flexible, and warm presence is essential.

• Proven EA/PA Track Record: A minimum of two (2) years of professional experience as an Executive or Personal Assistant.
• Advanced Technical Competence: Complete proficiency in Microsoft Word and Excel, with a strong capability to manage spreadsheets and format high-level documentation. Extensive experience coordinating intricate multi-participant meetings, events, and complex international travel itineraries. Absolute tact when managing confidential business, legal, and financial information involving high-profile talent and stakeholders.
• A Background in Creative Sectors: Prior direct experience working as an Executive Assistant within the theatre or live entertainment industry.
• Digital Savvy: Comfortable coordinating basic content updates on company websites and managing brand social media channels.
• Financial Aptitude: Familiarity navigating digital receipting software (such as Soldo) and working comfortably within set company budgets.

Most importantly, you bring a resilient, calm demeanor paired with a great sense of humor - allowing you to remain grounded amidst the joyful, unpredictable, and thrilling nature of commercial live entertainment. Wessex Grove represents the cutting edge of commercial theatre production. By joining our team, you will become a vital contributor to an office that values artistic excellence, commercial ambition, and a highly supportive work culture. We invest heavily in our team’s growth and well-being, offering a competitive salary alongside a benefits package that includes:

• A comprehensive Wellbeing Programme.
• A generous Theatre Ticket Allowance to keep you closely connected to the theatre.
• A company Contributory Pension Scheme.
• 20 days of annual leave plus statutory bank holidays, increasing by 1 day for each year of service up to a maximum of 25 days.

We celebrate diversity and are committed to creating an inclusive environment for all employees.