Administrator in Birmingham

Salary: £14,688 - £16,200 depending on skills and experience (Actual salary for the 21 hours). Permanent – Part Time – 21 hours per week. Hybrid working (office based in Birmingham) – Currently 2 days in the office per week. Closing Date: 20th March 2026.

As a proud mutual since 1841, Wesleyan is committed to creating brighter financial futures for our customers and members. We specialise in providing financial services to some of the nation’s most trusted professions: GPs, hospital doctors, dentists, and teachers.

We are proud supporters of the ABI Making Flexible Work campaign which means we are open to discuss flexible working, job shares and part time options.

Your role: Are you an organised, proactive person who enjoys helping others and keeping things running smoothly? We are looking for a friendly and supportive team member to join our Legal team and play an important part in keeping our busy function running efficiently. In this role, you’ll provide day‑to‑day administrative support to our Legal colleagues, while also helping the wider Society with tasks such as managing our contracts database, supporting dispute tracking and preparing submissions for committees. If you enjoy variety and being the go‑to person who keeps everything on track, this could be a great fit for you! This is a part time role working 21 hours per week with the hours being split over five days (Monday to Friday).

What you’ll be doing: The role will involve performing administrative activity to support the Legal team and wider Society. This will include completing work trackers and submitting information to committees. It will involve use of the Society’s contracts’ database (proprietary software), and advanced use of MS Word, Excel and PowerPoint.

• Processing contract approvals, managing approvals and arranging contract signatures;
• Working closely with Legal team members and Society stakeholders, especially Procurement and Supplier Management;
• Managing a number of internal trackers which report on workload and progress on work being undertaken by the Legal team;
• Providing administrative support including diary management and meeting agendas;
• Supporting the Society with tracking and reporting on disputes.

We’d love to hear from you if you’re someone who brings positivity, curiosity and a willingness to get stuck in. You’ll be joining a small, enthusiastic team, so being supportive and happy to help others is really important.

Here are some of the key skills and qualities we’re looking for:

• Great communication skills — both written and verbal
• Confidence using MS Office, with the ability to pick up new systems quickly
• Strong time‑management and organisational skills
• A customer (internal) focused mindset and a desire to provide great service
• Friendly, articulate and approachable, with an inquisitive mind
• A willingness to learn and take on a wide variety of tasks
• Experience with contracts is helpful, but not essential

Annual Performance based Bonus – based on a mixture of company and personal performance. 28 days annual leave (plus 1 additional “culture day” & bank holidays) – increases to 30 days with 5 years’ service. Company pension scheme - matched plus 2% (up to 10%). Free secure underground Birmingham city centre parking (available on weekends for personal use – subject to availability). Cashback and discounts on major brands in retail, leisure, health, and wellbeing. Enhanced maternity & paternity pay. 2 volunteering days per year.

What to know before applying:

Equal Opportunities: Wesleyan are an equal opportunities employer. We know the best teams are made up of inclusive groups of diverse people where everyone’s contribution counts, and we believe everyone has the right to proudly be themselves. We’re building a culture where difference is actively encouraged and simply recruit the best people for the job irrespective of lifestyle, life history and life choices.

Reasonable Adjustments: We understand that there are a wide range of reasons that you may require reasonable adjustments to the recruitment process- please let us know in your application how we can best support you.

VISA Sponsorship: We are unable to provide VISA sponsorship, and therefore cannot employ anyone who does not have the legal right to live and work in the UK – within our recruitment process you will be asked to provide evidence of your Right to Work.

Advert Closing: We typically advertise for two weeks, though we reserve the right to close adverts early if we receive a high volume of applications; we would therefore recommend an early application if you’d like to be considered for our opportunities.

Regulatory Requirements: Please note this role is subject to regulatory requirements. As a financial services organisation we are committed to adopting the highest standards and we do this by employing individuals with the appropriate skills, experience and integrity to protect the Wesleyan Group and our customers. Relevant checks and assessments will be carried out during the recruitment process. The nature of the checks will depend on whether the role is subject to the Senior Managers and Certification Regime (SMCR) or the Insurance Distribution Directive. Please note a criminal record check and credit check will apply and this role is also subject to ongoing checks in line with the Group SMCR Framework (Fit & Proper Policy).