Fleet Administrator

Motor Trade Fleet Sales Administrator required in North London Full Time Permanent Role, Mon-Fri 8am-5:30pm Salary in the region of £30k-£34k DOE + Access to car scheme We are looking for an experienced Fleet Sales Administrator to join our Client\’s vehicle corporate sales team in Southgate, North London, supporting the sale of passenger car and commercial vehicles to businesses. Key Tasks Provide excellent support and administrative service to the Fleet Department, passenger car and commercial. Review all functions and tasks with the Fleet Manager /Brand Manager and advise of any discrepancies or problems encountered Make appropriate weekly / monthly reports to the Fleet Manager Post bonus to deals after gaining authorization from the Fleet Manager Document and log all transactions in a structured and methodical way and maintain a systematic filing system for prompt retrieval of documentation Maintain effective liaison with all members of the fleet team, forming a strong sense of teamwork within the sales department, and ensure accurate and timely feedback of information to appropriate persons Order new vehicles as specified by the Fleet Manager Arrange and organise onward delivery of sold units. Invoicing (Internal and External) Taxing AFRL management (Raising VRCs, Assigning registrations to new vehicles, managing Reg number pools) Raising job cards, parts orders. Raising deal files Compiling manual packs Raising Leasing Company delivery notes, end of contract return cars inspections Ordering Leasing Company packs, monitoring and ensuring we have received them Checking Consignment notes and raising queries Managing Tax Free registrations, arranging V55 requests Leasing Company and End-User Status reports, both on-line and manually Managing Ebbon-Dacs Fielding enquiries from end-users and Leasing Companies Responding to availability requests and sourcing cars via transfer Spec checking orders and timing with end-users Agency Management- De-tag/Re-Tag, Order amendments, Price mis-matches, raising SLI quotes to validate against customer orders, converting agency quotes to orders, Status 30 management, amending required by and committed dates which have passed. Delivery mileage and return car mileage website updates Unified Fleet, – accepting and arranging demos, accepting and updating on DCM, returning cars on DCM, chasing un-paid penalties, reclaiming cost for damage, placing new demos on DCM, compiling Spec sheets for Demo cars, liaising with end-users Arranging deliveries of new vehicles with end-users Organising drivers Organising delivery Diary Arranging sub-contract work, Ply-lining, sign writing, Audio/Comms units. Collating all paperwork once delivery has been completed and uploading all documents to Ebbon-Dacs. Chasing sub-con drivers for paperwork Ordering of new vehicles and checking orders that have already been ordered are ordered correctly Raising Finance documents and chasing return of these from Customers/Brokers Activating documents once received to enable release of vehicle to customer Updating stock on Pinnacle, raising purchase orders from sub-contractors. Posting deposits against vehicles on Pinnacle Stock numbering Invoices from Sub-contractors, fuel invoices, delivery agents etc Agency Stock ordering and updating Liaising with Tax Free Dept at Milton Keynes Ensuring collation of all Tax Free Documentation, 411 forms, Invoices, customs forms etc and sent to Milton Keynes in timely fashion Ordering of SD cards, Nav units etc and ensuring they are available before delivery. Compilation of DOC Deal book updates Month-end reports and amendments Develop effective manufacturer and supplier contact Ensure that all documentation is dealt with in a timely manner Notify Fleet Manager of all changes to manufacturer\’s policies Deal efficiently with customer requests and queries to ensure total customer satisfaction Ensure courteous and cost-effective use of the telephoneApproach all customers promptly and courteously and assist with their requests to the best of your ability Help retailer to achieve industry-leading standards of process efficiency and cost control Complete all administrative tasks required to complete a vehicle sale, from locating the vehicle through to ordering number plates Collect batch numbers for invoices and ensure accurate invoicing of all sold vehicles, including delivering and posting costs to sold vehicles Check and maintain reports, including vehicle debtor report, demo stock report on a timely basis Verify codes on sales orders Ensure compliance to all health and safety procedures and company policy Undertake other tasks and responsibilities, including training courses, as requested by the Fleet Manager / Brand Manager Full company details available on application. Apply now with your full CV to Sharron at WeRecruit Auto Ltd quoting job reference ST1747 Automotive – Motor Trade – Dealership – Showroom – Sales – Sales Support – Sales Admin – Sales Administrator – Sales Administration – Fleet Sales – Fleet Support – Fleet Administrator – Corporate Sales Admin – North London – Barnet – Borehamwood – Cheshunt – Colindale – Edgware – Enfield – Finsbury Park – Hampstead Heath – Hatfield – Hornsey – Potters Bar – Tottenham – Welwyn Garden City – Wood Green Full Time – Permanent – Job Follow us on Instagram @werecruitauto Should your skills and experience match what our client is looking for, we will contact you before proceeding with your application, either via phone or e-mail initially. Unfortunately we are unable to contact all applicants due to the volume of applications so if you do not hear from us within 5 working days please assume you have been unsuccessful on this occasion. If you have relevant industry experience we may store your details for future opportunities