Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch admin support to Directors and manage daily office operations.
- Company: Join an award-winning independent property consultancy with a friendly team.
- Benefits: Enjoy competitive salary, 24 days holiday, and flexible working options.
- Other info: Opportunity for professional growth and training in new technologies.
- Why this job: Be part of a dynamic team making a real impact in the property industry.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Our award-winning team has an opportunity for a Property Administrator and Professional Assistant.
The Role: An exciting opportunity has arisen for an experienced and highly capable Property Administrator and Professional Assistant to provide confidential and comprehensive administrative support to two Directors. This is a key role that requires discretion, efficiency, and the ability to communicate professionally and confidently at all times, both verbally and in writing. The ideal candidate will be proactive, detail-oriented, and experienced in managing the daily operations of a professional office environment.
Responsibilities include:
- Managing complex diaries and schedules for two Directors
- Preparing a range of correspondence and reports, including letters, reports, and documents dictated via audio files
- Obtaining electronic signatures on documents using digital platforms
- Ensuring compliance procedures are followed, including collecting and verifying client identification
- Liaising with external service providers and suppliers as required
- Assisting in coordinating appointments, inspections, and meetings with clients and third parties
- Maintaining and updating internal databases and filing systems
- Supporting onboarding of new clients and file management
- Managing office supplies and placing orders for general office requirements
- Coordinating maintenance and support services related to the office premises
- Acting as a key contact for IT support and system updates
- Logging and tracking professional development and travel expenses for two Directors
The successful candidate will have/be:
- Preferably similar Property Administrator/PA role and property related industry
- Excellent written English with strong spelling and grammar
- Fast and accurate typing skills, including audio transcription using Dictaphone or similar tools
- A confident, professional demeanour with a smart and presentable appearance
- A polished and articulate telephone manner
- Outstanding organisational skills and the ability to manage multiple tasks and deadlines
- Strong proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
- Familiarity with CRM systems or database software is an advantage (training will be provided)
- Willingness to adopt new technologies, including AI tools, and support their implementation in office systems
- A collaborative team player with a positive, can-do attitude
- Full UK Driving Licence
Why Wells McFarlane? We are an independent property consultancy operating throughout the Midlands, advising and managing client portfolios in the commercial, residential, land and development sectors. Recognised as experts in our field, our friendly team has a longstanding reputation for providing considered, timely and strategic advice. Based in the popular market town of Lutterworth, we offer flexible/agile working (following successful completion of a probationary period), and are an Equal Opportunities Employer.
Hours: Permanent full-time Monday – Friday, 9am – 5.30pm
Holiday: 24 days holiday plus statutory Bank Holidays and a day off for your Birthday
Salary: Competitive (depending on experience), plus discretionary bonus scheme
PROPERTY ADMINISTRATOR AND PROFESSIONAL ASSISTANT TO DIRECTORS employer: Wells McFarlane LTD.
Contact Detail:
Wells McFarlane LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PROPERTY ADMINISTRATOR AND PROFESSIONAL ASSISTANT TO DIRECTORS
✨Tip Number 1
Network like a pro! Reach out to your connections in the property industry and let them know you're on the hunt for a Property Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to property administration. Think about how your skills in managing diaries, preparing reports, and liaising with clients can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your tech-savviness! Familiarise yourself with the latest tools and software used in property management. Mentioning your willingness to adopt new technologies during interviews can set you apart from other candidates.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets noticed. Plus, it shows your enthusiasm for joining our award-winning team at Wells McFarlane. Let’s get you that dream job!
We think you need these skills to ace PROPERTY ADMINISTRATOR AND PROFESSIONAL ASSISTANT TO DIRECTORS
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as a Property Administrator or PA. We want to see how your skills match the specific requirements mentioned in the job description.
Show Off Your Writing Skills: Since this role involves a lot of correspondence, it's crucial to demonstrate your excellent written English. Keep your application clear, concise, and free from any spelling or grammar mistakes – we’re looking for that polished touch!
Be Proactive in Your Approach: In your application, showcase examples of how you've taken initiative in previous roles. We love candidates who can manage multiple tasks efficiently and are always ready to lend a hand where needed.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity with our award-winning team.
How to prepare for a job interview at Wells McFarlane LTD.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Property Administrator and Professional Assistant. Familiarise yourself with managing complex diaries, preparing correspondence, and liaising with external service providers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires professional communication, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, whether through written reports or verbal interactions. This will highlight your ability to maintain a polished and articulate manner.
✨Demonstrate Your Organisational Prowess
Be ready to discuss how you manage multiple tasks and deadlines. Bring examples of how you've organised schedules or maintained databases in past positions. This will reassure the interviewers that you can handle the fast-paced environment of supporting two Directors efficiently.
✨Embrace Technology
Familiarise yourself with Microsoft Office applications and any CRM systems mentioned in the job description. If you have experience with AI tools or digital platforms for obtaining electronic signatures, be sure to mention it. Showing your willingness to adopt new technologies will set you apart as a proactive candidate.