PATeam Coordinator Mental Health

Salary: 38300

Closing date: Monday 10 November

Contract type: Permanent

Interview date: W / C Monday 24th November

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We plan to spend 16bn over the next ten years funding new discoveries in life, health, and wellbeing and taking on three global health challenges: mental health, infectious disease, and climate and health.

These challenges need the bold science we support, but they won't be solved by science alone, and much of our work also involves influencing and engaging with others to make change happen.

We are looking for a Team Coordinator to join our team within Wellcome’s friendly and fast-paced Mental Health team. Our vision is a world where no one is held back by mental health problems. To achieve this vision, we are working towards the specific mission of creating a step change in early intervention for anxiety and depression, funding research support, convening thought leadership, and working with lived experience experts and external partners to help create this change.

What will I be doing?

• Provide administrative support to the leadership-level direct reports of the Mental Health Director (4 people), deputising for the Director's EA as needed.
• Assist with the co-ordination and logistics of team activities ensuring the smooth running of the wider team (around 40 people).
• Help the team to be the best it can be, including supporting the best ways we can share and catalogue information and work with other teams.
• Oversee and ensure compliance with team processes including keeping team lists up to date, ensuring completion of mandatory training, and completion of staff surveys.
• Ensure smooth running of the team including liaising on finance systems and with facilities as required.
• Organise team activities/away days.
• Manage inductions for new team members.
• Travel and diary management for the direct line reports of the MH Director and Director as required.
• Support administration associated with decision-making processes in the MH team.
• Prepare summaries of information for direct line reports of the MH Director and Director as required, including for internal and external meetings, attending such meetings, and producing minutes as required.

Is this job for me?

We are looking for a candidate who possesses strong administrative skills and loves bringing order in a fast-paced environment. A candidate that takes initiative and meets deadlines is vital alongside good organisational skills. We would love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication.

Minimum Criteria:

• PA or administration experience.
• Ability to prepare agendas, paperwork including briefing documents, and take minutes for meetings.
• Good written and verbal communication skills.
• Methodical and organised approach to work with very high attention to detail.
• Ability to deal professionally with confidential material and issues.

You can view the full job description on our website. You can read more about the benefits we offer our employees on our website.

Our Hybrid Way of Working:

We understand that our colleagues have commitments and personal interests outside of work, and we strive to build a flexible working environment in which people can perform at their best. We are currently working 3 days per week (Tuesdays, Wednesdays, and Thursdays) from our Euston Road offices. Due to the nature of this role, there may be a requirement to come in on Mondays and Fridays in addition due to meeting requirements.

Diversity and Inclusion is at the heart of everything we do. Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone.