At a Glance
- Tasks: Coordinate high-standard commercial hire events, managing logistics from enquiry to invoicing.
- Company: Wellcome Collection's Commercial team generates income for public outreach and exhibitions.
- Benefits: Fixed-term contract from 10 August 2026 to 10 February 2028 with diverse event experiences.
- Other info: Role includes early mornings, evenings, and occasional weekend shifts.
- Why this job: Join a collaborative team focused on delivering impactful events in a renowned venue.
- Qualifications: Experience in event management systems like Kinetics and coordinating hybrid events required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an events professional with strong communication and event coordination skills. The ideal candidate will have experience in delivering commercial hire events of a high standard, dealing with internal and external operations teams and liaising with multiple clients simultaneously.
Strong operational experience delivering conferences and events within venue environments. Skilled in event management systems, ideally with experience using Kinetics. Experienced in coordinating hybrid events including live streaming/video conferencing. Collaborative team player committed to supporting a diverse and inclusive culture across departments.
What the job involves:
- 18 Month Fixed Term Contract: 10 August 2026 - 10 February 2028
- Wellcome Collection’s Commercial team is responsible for generating essential income which enables us to continue the development of our public outreach and exhibitions programmes.
- The Venue Hire team at Wellcome Collection looks after private hires from enquiry stage to contract confirmation, coordination stages and delivery.
- We look after conferences, meetings, dinners and drinks receptions for both internal and external clients.
- Your primary focus will be operating in a client facing role working on events from the first stages of enquiry through to contracting and invoicing of the event and detailed coordination of all event logistics including but not limited to catering.
- Communicate with internal teams, service partners and suppliers at weekly meetings.
- Assist clients to run their events effectively.
- Ensure accurate contracts and invoices are presented to clients and paid on time.
- Work with external suppliers to ensure effective and safe delivery.
- Ensure events are delivered on time, including ensuring correct room set ups are complete and accurate.
- Undertake event duty shifts including early mornings and evenings and occasional weekend shifts.
- Undertake work in accordance with Wellcome policies and principles.
Events Executive (18 Month Fixed Term Contract) employer: Wellcome
Wellcome Collection is located in London, focusing on public outreach through exhibitions. The Commercial team plays a vital role in generating income, ensuring a dynamic work environment. Employees benefit from a commitment to diversity and inclusion across departments.
