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- Tasks: Support the Director with executive tasks and ensure smooth operations at Wellcome Collection.
- Company: Join Wellcome Collection, a vibrant museum and library focused on health and human experience.
- Benefits: Enjoy flexible working options, a hybrid work environment, and a commitment to diversity and inclusion.
- Why this job: Be part of a mission-driven team making a real impact on global health challenges.
- Qualifications: Experience as an Executive Assistant or in operations management is essential; strong communication skills required.
- Other info: Apply by uploading your CV; interviews are scheduled for late January 2025.
The predicted salary is between 58600 - 82040 ÂŁ per year.
Salary: ÂŁ58,600
Closing date: Wednesday, 15 January 2025
Contract type: Permanent
Wellcome Collection is a free museum and library exploring health and human experience, where you can enjoy exhibitions, museum and library collections, public events, and a vibrant shop and café. We also publish books and online stories.
This is a great time to join Wellcome Collection as we recently introduced a new ten-year strategy, and this role will play an important part in bringing our vision: “a world where everyone’s experience of health matters” to life.
Wellcome Collection is part of Wellcome Trust, a global charitable foundation that supports science to build a healthier future for everyone. Wellcome Trust plans to spend ÂŁ16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease, and climate and health.
We are looking for a permanent Operations Manager to provide executive-level support to the Director of Wellcome Collection.
What will I be doing?
As well as providing EA and operational support to the Director of Wellcome Collection, the Operations Manager will work with other key members of the team to ensure that the coordination and logistics of Wellcome Collection activities run smoothly. The role holder will also carry out operational and coordination tasks related to Wellcome Collection’s governance processes. Therefore, the ability to build strong relationships, work in partnership, and communicate well within a team will be critical.
The Operations Manager will join some Wellcome Collection Leadership Team meetings and is expected to participate actively in discussions as well as taking minutes to provide a view of operational and delivery considerations.
We are looking for someone who can:
- Act as the first point of contact for requests for the Director’s time and input, answering appropriate questions on their behalf, prioritising effectively, and steering colleagues towards the most suitable solutions to their needs.
- Organise key meetings and appointments, ranging from critical and urgent discussions to departmental meetings and large external events. This includes assisting with the preparation of the agenda and associated materials for regular Leadership Team and governance meetings, as well as taking minutes and updating on project delivery dates where appropriate.
- Prepare documents for the Director including correspondence, reports, minutes, briefing notes, presentations, Board papers, and other materials.
- Work with relevant Wellcome Collection colleagues and internal Finance partners to ensure that expenditure is tracked and that the Director of Wellcome Collection has the necessary visibility and oversight of Wellcome Collection budget information when required.
- Liaise with key business partners from other operational functions such as People, Digital & Technology, and Facilities & Workplace, to ensure that relevant interactions run smoothly for the Director of Wellcome Collection and the Wellcome Collection Leadership Team.
- Actively encourage and contribute to a diverse and inclusive culture across Wellcome Collection, working across departments in line with Wellcome’s beliefs and values.
Is this job for me?
The Operations Manager is a critical role that supports the Director of Wellcome Collection to execute Wellcome Collection’s vision and strategic priorities. As well as providing Executive Assistant support, the Operations Manager will undertake specialist projects for the Director of Wellcome Collection and the Wellcome Collection Leadership Team as relevant.
We are looking for someone who:
- Is an experienced Executive Assistant who is highly IT literate and has operated at Executive Committee or Board level or as a Senior EA, Office/Operations, or Business Manager of a large department.
- Is able to develop a strong comprehension of the priorities of the Director of Wellcome Collection, the wider WC departments, and Wellcome as a whole, and can use this to take the initiative and make decisions.
- Is highly proactive and organised and works in an agile, flexible manner and delivers work through inclusive practices in line with Wellcome beliefs and values.
- Has experience of managing projects, budget and event management and producing presentations and communications at Executive level.
- Has excellent interpersonal and communication skills, is able to build strong relationships (internally and externally) at all levels, and has the ability to strategically manage the time of the Director of Wellcome Collection.
- Is able to work in partnership within teams with confidence and initiative whilst being highly empathic and appreciative of the priorities of Wellcome Collection as a whole.
- Is personable and friendly, has a pragmatic approach and is confident in working with people at all levels.
To apply please upload your current CV and complete our short application.
Interview dates: Thursday, 30 & Friday, 31 January 2025
You can view the full job description on our website.
You can read more about the benefits we offer our employees on our website
Ways of working
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 3 days per week (Tuesday, Wednesday and Thursday) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 2 days working either remotely or in the office.
Diversity and Inclusion is at the heart of everything we do
Diversity and Inclusion is a priority at Wellcome . We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.
Please visit our website for more information on adjustments and accessibility, or contact us at .
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Operations Manager - Wellcome Collection Directorate employer: WELLCOME TRUST
Contact Detail:
WELLCOME TRUST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Manager - Wellcome Collection Directorate
✨Tip Number 1
Familiarize yourself with Wellcome Collection's mission and recent strategic initiatives. Understanding their vision of 'a world where everyone's experience of health matters' will help you align your responses during interviews and demonstrate your commitment to their goals.
✨Tip Number 2
Network with current or former employees of Wellcome Collection on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations for the Operations Manager role.
✨Tip Number 3
Prepare to discuss your project management and budget oversight experience in detail. Since the role involves managing projects and ensuring budget visibility, having specific examples ready will showcase your qualifications effectively.
✨Tip Number 4
Highlight your interpersonal skills and ability to build relationships in your discussions. The Operations Manager role requires strong collaboration with various teams, so demonstrating your capacity to work well with others will be crucial.
We think you need these skills to ace Operations Manager - Wellcome Collection Directorate
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Operations Manager position. Understand the key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to highlight relevant experience that matches the requirements of the role. Focus on your experience as an Executive Assistant or in operations management, emphasizing your project management and communication skills.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also demonstrates your understanding of Wellcome Collection's mission and values. Explain why you are passionate about contributing to their vision of health and human experience.
Highlight Interpersonal Skills: In your application, emphasize your ability to build strong relationships and work collaboratively within teams. Provide examples of how you've successfully managed stakeholder communications and supported senior leaders in previous roles.
How to prepare for a job interview at WELLCOME TRUST
✨Understand the Vision
Familiarize yourself with Wellcome Collection's new ten-year strategy and how it aims to make health experiences matter for everyone. Be prepared to discuss how your role as Operations Manager can contribute to this vision.
✨Showcase Your Organizational Skills
Highlight your experience in managing complex schedules and organizing meetings. Be ready to provide examples of how you've successfully coordinated events or projects in the past, especially at an executive level.
✨Demonstrate Strong Communication Abilities
Prepare to discuss how you build relationships and communicate effectively with various stakeholders. Share specific instances where your interpersonal skills have led to successful collaborations or resolutions.
✨Emphasize Inclusivity and Diversity
Since Wellcome values diversity and inclusion, be sure to express your commitment to these principles. Discuss any relevant experiences where you've contributed to a diverse work environment or supported inclusive practices.
