Team Coordinator, Climate & Health in London

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.

The Climate & Health team advances understanding of how climate change affects health and promotes evidence-based interventions that deliver health benefits through mitigation and adaptation. The team also catalyses a global research, engagement and policy community to drive urgent, informed action.

We are looking for a Team Coordinator to join our team. The team central mission is to put health at the heart of climate change action. We seek to spur urgent action on climate change and ensure that this action directly recognises the impacts of climate change on people’s health.

You will be working closely with the Team Heads and the wider Climate & Health team, providing proactive high‑level administrative coordination to organise internal and external meetings, away days and travel, ensure smooth and collaborative team working, and engage effectively with peers across the organisation. You will also play an important role in fostering team morale by helping to coordinate team‑building activities, recognising achievements, and contributing to initiatives that create a positive and motivating working environment.

As a Team Coordinator you will:

• Deliver essential administrative assistance to a busy team, including three Heads, ensuring smooth day‑to‑day operations and excellent service delivery.
• Coordinate and plan meetings and team activities, preparing agendas, papers and presentations, taking accurate minutes, and overseeing all logistics (catering, accessibility, locations, etc.).
• Oversee office logistics and resources, such as desk and IT arrangements, supplies and team space, to maintain an efficient working environment.
• Manage key processes and systems, including invoice processing, database administration and compliance with organisational policies.
• Facilitate onboarding and team engagement by organising inductions for new starters and contributing to team events and away days.
• Work collaboratively across teams and peers, sharing best practice, providing cover when needed, and promoting an inclusive and professional culture.

If you have strong organisational skills, thrive in a fast-paced environment and enjoy supporting others, this role could be for you. You’ll need significant experience in administration or Personal Assistant (PA) work, excellent IT skills including Microsoft Office and SharePoint, and the ability to manage multiple priorities with accuracy and discretion. Strong communication skills, attention to detail and a collaborative approach are essential.

To apply for this role please submit an updated CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.

Minimum Criteria:

• Significant PA or administration experience
• Advanced IT Skills – excellent working knowledge of Microsoft Office software including SharePoint.
• Ability to prepare agendas and paperwork and take minutes for meetings
• Ability to multi-task, prioritise, take initiative and work to deadlines.
• Methodical and organised approach to work with very high attention to detail.

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.