At a Glance
- Tasks: Provide high-quality executive support to the CEO Office and manage complex schedules.
- Company: Join Wellcome Trust, a global leader in health and science funding.
- Benefits: Competitive salary, hybrid working, and a commitment to diversity and inclusion.
- Other info: Flexible working options and excellent career development opportunities.
- Why this job: Make a real impact by supporting senior leaders in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 36640 - 45800 £ per year.
The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We are committed to spend £16bn in the ten years to 2032, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.
The CEO Office supports the delivery of Wellcome's mission by maximising the CEO's time on the highest-impact priorities and engagements, while ensuring robust governance and effective decision-making across the organisation. The team also enables the Chair and Governors to fulfil their roles with clarity and confidence.
Our work spans three core areas:
- Providing strategic advice to shape the CEO's forward agenda, voice, and approach to complex issues and special projects.
- Delivering strategic operations that underpin the CEO's day-to-day engagements, logistics, and organisational priorities.
- Ensuring strong strategic governance through the effective management of ExCo, EEG, and key decision-making forums, translating Wellcome's strategic goals into clear agendas, decisions, and actions.
The role reports to the Head of Strategic Operations within the CEO Office.
You will provide high-quality, flexible executive support to the Chief of Staff and senior leaders, ensuring priorities are delivered effectively in a fast-paced environment while working collaboratively across the CEO Office and wider organisation.
Your role contributes to the team's overall effectiveness by enabling smooth coordination, maintaining momentum during busy periods, and helping leaders focus on achieving strategic objectives.
As an Executive Assistant (EA) to the CEO Office, you will:
- Provide high-quality executive support to the Chief of Staff, managing complex diaries and inboxes to ensure priorities are delivered effectively.
- Coordinate busy and often changing schedules for senior leaders, balancing competing demands across the CEO Office and wider organisation.
- Plan and manage internal and external meetings, travel and logistics, supporting effective engagement with senior stakeholders.
- Prepare clear, accurate and timely documents, briefings and Board-level papers to enable informed decision-making.
- Contribute to priority projects and governance processes, ensuring smooth coordination, follow-up actions and delivery of key initiatives.
- Work collaboratively with the wider team and EA/PA community to maintain effective ways of working, provide cover during peak periods, and contribute to an inclusive, high-performing environment.
We are looking for an experienced and highly organised Executive Assistant with a proven track record of supporting senior leaders in fast-paced environments and managing complex, high-volume priorities with discretion. You will bring strong communication, stakeholder management and IT skills, alongside the ability to exercise sound judgement and deliver high-quality work, while gaining valuable exposure to senior stakeholders and opportunities to further develop your influence, collaboration and problem-solving capabilities.
Minimum Criteria:
- Proven experience supporting senior leaders (SLT/Director level) in a fast-paced environment.
- Demonstrable experience managing complex, high-volume calendars, including competing priorities and frequent changes.
- Strong stakeholder management skills, with the ability to build effective working relationships across a wide range of internal and external stakeholders.
- Excellent organisational skills, with the ability to manage multiple priorities and deliver work to a high standard.
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.
Diversity and Inclusion is at the heart of everything we do. Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles.
Executive Assistant (EA) to the CEO Office in London employer: WELLCOME TRUST
Wellcome Trust is an exceptional employer, offering a dynamic and inclusive work culture that prioritises employee well-being and professional growth. With a commitment to flexible working arrangements and a focus on diversity and inclusion, employees are empowered to thrive in their roles while contributing to impactful global health initiatives. The opportunity to work closely with senior leaders in a fast-paced environment not only enhances your skills but also provides valuable exposure to strategic decision-making processes.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (EA) to the CEO Office in London
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We think you need these skills to ace Executive Assistant (EA) to the CEO Office in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to WELLCOME TRUST.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of WELLCOME TRUST. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at WELLCOME TRUST
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You’ll want to thoroughly convey your unique approach to leadership. During the interview with WELLCOME TRUST, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at WELLCOME TRUST, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for WELLCOME TRUST could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
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