At a Glance
- Tasks: Manage the process of opening new client files and ensure compliance standards are met.
- Company: Weightmans, a leading firm with a focus on legal operations.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Other info: Join a collaborative culture where your contributions make a real difference.
- Why this job: Be a key player in a dynamic team that supports legal teams and clients.
- Qualifications: Strong IT skills, excellent communication, and a flexible approach to tasks.
The predicted salary is between 30000 - 40000 £ per year.
The New Matter Intake team at Weightmans plays a critical role in supporting the firm’s legal operations by managing the end-to-end process of opening new client files. The team is responsible for ensuring that all new instructions are reviewed, processed, and set up efficiently, accurately, and in line with firm-wide compliance standards. Acting as a central point of coordination, the team undertakes key tasks such as logging new matters, conducting conflict checks, assigning matter numbers, and inputting relevant client and case data into internal systems. They work closely with fee earners, case handlers, and legal support teams to resolve queries and ensure matters are set up promptly, enabling legal teams to proceed without delay. Through a strong focus on accuracy, organisation, and the effective use of technology, the New Matter Intake team helps maintain consistency, mitigate risk, and support a smooth onboarding experience for both clients and internal stakeholders across the firm.
Responsible for the processing of new matter intake (file opening) for clients and departments across the firm by way of undertaking a lean and efficient process and through the use of technology.
Key Responsibilities- Review and log new instructions
- Prepare and organise documents and data using various resources and software applications.
- Assignment of new matter numbers
- Perform conflicts checks against relevant parties.
- Communicate results for Case Handler review.
- Extract and enter file data and contact information in the appropriate systems
- Ensure timely setup of matters to ensure compliance with agreed standards.
- Communicate with case handler and legal administrative assistants in answering questions regarding matter opening procedures
This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.
About YouIdeally you will have previous experience in a similar role and a genuine and demonstrable interest in the above area of work. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We also require you to have/be;
Skills and experience- IT literate: highly proficient in the use of Microsoft Office.
- High level of organisation.
- High standard of communication skills.
- Excellent personal time management: able to prioritise effectively to meet deadlines.
- Good attention to detail.
- Can-do approach to work.
- Confidentiality and discretion.
- A flexible approach will be required.
- Resilience and ability to work under pressure.
New Matter Intake Specialist in Liverpool employer: Weightmans
Weightmans is an exceptional employer that values accuracy, organisation, and the effective use of technology within its New Matter Intake team. With a strong commitment to employee growth and a collaborative work culture, staff are encouraged to develop their skills while contributing to a smooth onboarding experience for clients. Located in a dynamic legal environment, Weightmans offers a supportive atmosphere where every team member plays a vital role in the firm's success.
StudySmarter Expert Advice🤫
We think this is how you could land New Matter Intake Specialist in Liverpool
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Weightmans, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace New Matter Intake Specialist in Liverpool
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Weightmans, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Weightmans and the specific role of New Matter Intake Specialist. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Weightmans’s culture!
How to prepare for a job interview at Weightmans
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Weightmans.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Weightmans.
