At a Glance
- Tasks: Assist case handlers, prepare invoices, and manage files in compliance with Lexcel procedures.
- Company: Join the Employment, Pensions and Immigration team at Weightmans, advising UK employers on legal matters.
- Benefits: Enjoy a hands-on role with opportunities for professional development and teamwork.
- Other info: This role is not eligible for sponsorship under the Skilled Worker route.
- Why this job: This position offers a chance to work in a dynamic legal environment with a focus on compliance.
- Qualifications: Candidates should have experience in a busy legal office and strong organisational skills.
The predicted salary is between 22000 - 26000 £ per year.
This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route. The Employment, Pensions and Immigration team advises employers across the UK on all aspects of employment, pensions and immigration law. We are recruiting for an Administration Assistant to join this team.
Responsibilities
- Assist case handlers and other team members
- Create new clients and matters ensuring compliance with Lexcel and internal procedures
- Close/archive files ensuring all MI is captured
- Prepare invoices and dispatch them to clients when applicable
- Liaise with stakeholders (clients, team, finance, etc.) regarding aged debt
- Process write-offs, client balances and disbursements in 3E
- Prepare, copy, and scan documents such as letters, enclosures, bundles, etc.
- Process expenses
- Arrange travel and hotel accommodation, and collect train tickets where appropriate
- Assist with the administration/organisation of seminars and training courses (as applicable)
- Perform general file‑management duties, including filing
- Prepare and send out various internal and external documents
- Input information into various systems and spreadsheets
- Ensure relevant deadlines and quality measures are adhered to
- Comply with relevant Weightmans and client policies and procedures
- Work in accordance with Weightmans' values
- Perform other administrative duties as appropriate
Qualifications
- Previous experience and a genuine, demonstrable interest in the area of work
- Experience in a busy legal/office environment is desirable
- Team player with the ability to show initiative and be self‑motivated when required to work independently
- Strong organisational and communication skills
- Ability to prioritise tasks and workload effectively
- Good housekeeping skills
- A hands‑on approach to work
- Knowledge of computers and office equipment
- Experience working with spreadsheets, collecting data, and producing MI reports
- A willingness to try anything approach
Administration Assistant - EPI Team in Leeds employer: Weightmans LLP
Weightmans is a leading law firm based in the UK, offering competitive benefits and a collaborative team environment. The EPI team focuses on providing expert advice in employment, pensions, and immigration law, ensuring compliance and high-quality service for clients.
We think you need these skills to ace Administration Assistant - EPI Team in Leeds
Compliance with Lexcel
File Management
Invoice Preparation
Stakeholder Liaison
Data Entry
Document Processing
Organisational Skills
