At a Glance
- Tasks: Support a Partner with diary management, legal documents, and client correspondence.
- Company: Top 100 law firm in London known for its collaborative culture.
- Benefits: Work/life balance, personal development, and exciting social events.
- Other info: Enjoy regular socials, including a yearly ski trip!
- Why this job: Join a dynamic team and make a real impact in the art and luxury sector.
- Qualifications: Strong organisational skills and experience in legal support preferred.
The predicted salary is between 30000 - 40000 £ per year.
About Us: Located in the heart of the City of London, Wedlake Bell is a Top 100 law firm offering full services across Private Client, Real Estate, Business Services, and Disputes. The firm has 85 Partners and a total headcount of around 400. We have grown year‑on‑year, attributed to the continual success of our legal teams, and the dedication of our staff members. Our culture is widely‑recognised as one of the best in City law, built on trust, collaboration, and mutual respect. Joining us, you will be part of a firm that supports work/life balance, personal development, and building strong connections. With regular cross‑firm socials and events (including our renowned yearly ski trip and walking trips!), you will quickly feel like part of the WB team.
Key Responsibilities:
- Personal Assistant Support
- Proactively managing the Partner's diary, scheduling meetings, resolving conflicts, etc;
- Preparing meeting agendas and documents, taking minutes, tracking actionable follow‑up items;
- Arranging detailed travel plans (supported by an external provider), domestically and internationally;
- Screen and prioritise incoming emails, calls, or text messages – drafting correspondence and acting as a key point of contact for clients;
- Managing personal appointments, running occasional personal errands, coordinating private events or dining;
- Other ad‑hoc duties as required.
- Legal Secretarial Support
- Supporting the preparation and management of legal documents, business development (BD) and promotional materials, presentations, and correspondence from dictation, drafts, or typed documents;
- Opening, maintaining and organising files (via iManage) ensuring information is easily accessible and complies with established procedures and Lexcel quality standards;
- Diarise deadlines and manage upwards to ensure work is achieved within the committed timeframes;
- Keep track of workflow and maintain list of key matters and associated deadlines and priorities;
- Respond promptly to all internal and external correspondence i.e. acknowledging receipt of correspondence, addressing routine queries, and managing expectations regarding responses;
- Coordinate the billing process by opening matters (via 3E Elite), liaising with the Accounts & Finance team throughout the process for instructions, changes, and to finalise invoices;
- Maintain billing summaries and track WIP, debt, and collections for the partner's matters.
Legal Secretary - Art & Luxury employer: Wedlake Bell
Wedlake Bell is an exceptional employer located in the vibrant City of London, renowned for its supportive work culture that prioritises work/life balance and personal development. Employees benefit from a collaborative environment, regular social events, and opportunities for professional growth, making it an ideal place for those seeking a meaningful career in the legal sector.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary - Art & Luxury
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Wedlake Bell on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the firm’s culture and values. We want to see how you fit into our collaborative environment, so think about examples that showcase your teamwork and adaptability.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in managing diaries and legal documents, as these are key for the Legal Secretary role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the WB team.
We think you need these skills to ace Legal Secretary - Art & Luxury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Secretary role. Highlight relevant experience and skills that match the job description, especially in managing diaries and preparing legal documents. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about the role and how your background fits with our culture at Wedlake Bell. Keep it engaging and personal – we love a bit of personality!
Showcase Your Attention to Detail:As a Legal Secretary, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and professionally, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly. Plus, it shows you're keen on joining the Wedlake Bell family!
How to prepare for a job interview at Wedlake Bell
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in the Art & Luxury sector. Familiarise yourself with the specific tasks mentioned in the job description, like managing diaries and preparing legal documents. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
As a Legal Secretary, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work, manage deadlines, and keep everything running smoothly—this will show that you're the perfect fit for their fast-paced environment.
✨Demonstrate Your Communication Skills
Effective communication is crucial in this role. During the interview, highlight your ability to draft correspondence and manage client interactions. You might even want to prepare a brief example of how you've handled a challenging communication situation in the past, showcasing your professionalism and tact.
✨Embrace the Culture
Wedlake Bell prides itself on its collaborative culture. Research the firm’s values and be prepared to discuss how you align with them. Mention your interest in team events and work/life balance, as this shows you’re not just looking for a job, but a place where you can thrive and contribute positively to the team.
