At a Glance
- Tasks: Coordinate premium events, source venues, and ensure top-notch customer experiences.
- Company: Join WeBuyVintage, a rapidly growing leader in jewellery and collectibles.
- Benefits: Enjoy a 4-day work week, competitive pay, and exclusive employee perks.
- Other info: Opportunities for professional development and a supportive work environment.
- Why this job: Be part of a dynamic team creating memorable events across the UK.
- Qualifications: Experience in event management and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
About WeBuyVintage
WeBuyVintage is one of the UK’s largest buyers of jewellery, antiques and collectibles. We run more roadshows than any other UK company - over 250 valuation events every month - bringing trusted experts face-to-face with customers across the country. In less than two years, we’ve grown from a pub-table idea into an eight-figure business, and we’re on a mission to make WeBuyVintage a brand everyone recognises.
The Role
We are looking for a Premium Events Coordinator to take ownership of WeBuyVintage's premium event bookings. This role is responsible for sourcing and booking prestigious venues, planning every aspect of the customer experience, and ensuring each event is delivered to the highest standard. Working closely with Operations, Marketing and our Buying Teams, you'll coordinate everything from venue contracts and logistics through to on-the-day execution. As WeBuyVintage continues to grow its nationwide programme of 250+ roadshow events each month, you'll play a key role in creating memorable, premium customer experiences that reflect our trusted brand.
Main Tasks & Responsibilities
- Source, negotiate and secure premium venues across the UK
- Build long-term relationships with stately homes, historic estates, country houses and other exclusive locations
- Plan and manage event schedules from booking through to completion.
- Coordinate with the Marketing team to ensure every event is promoted across digital, social media, email and print.
- Produce detailed event plans, timelines and logistics.
- Liaise with internal departments to ensure staffing, equipment and branding are organised.
- Coordinate external suppliers including catering
- Ensure every venue meets WeBuyVintage's premium brand standards.
- Attend selected events to oversee delivery and resolve any issues on the day.
- Review event performance and recommend improvements for future roadshows.
- Manage venue budgets and negotiate competitive commercial terms.
- Ensure health & safety and venue compliance requirements are met.
Who We’re Looking For
- The ability remain calm and focused under pressure.
- A creative and solutions-focused attitude.
- Excellent organisational and project management skills
- Experience delivering outstanding customer experiences.
- A strong eye for detail.
- The ability to work independently and be self-motivated
- A positive, collaborative attitude
Essential: Qualifications & Experience
- A track record of organising premium events or venue management.
- Proven negotiation and relationship-building abilities.
- Demonstrable experience managing multiple projects simultaneously.
- Excellent communication skills.
- Commercial awareness and attention to detail.
- Comfortable travelling throughout the UK.
- Full UK driving licence
Desirable
- Experience working with luxury brands or premium customer experiences.
- Marketing campaign coordination experience.
- Knowledge of hospitality or event management software.
- Budget management experience
What You’ll Get
- 4-day working week (Monday to Thursday)
- Access to Bright Exchange - enjoy thousands of exclusive employee discounts and perks
- Employee Assistance Programme - confidential, 24/7 support for you and your immediate family, covering work, personal, and home life matters
- On-demand professional development - access to BrightHR’s online learning platform to build new skills and support your career progression
- Competitive pay
- Be part of a rapidly growing, friendly UK brand
Premium Event Coordinator employer: WeBuyVintage
WeBuyVintage is an exceptional employer, offering a unique opportunity to work in a rapidly growing company that values autonomy and pace. With a 4-day working week, extensive employee benefits including access to exclusive discounts and a robust professional development platform, employees can thrive both personally and professionally in the vibrant city of Cambridge. Join us to be part of a friendly team dedicated to making WeBuyVintage a household name while enjoying a supportive work culture focused on growth and success.
