At a Glance
- Tasks: Coordinate and organise roadshow events across the UK, ensuring smooth operations.
- Company: Join a rapidly growing, friendly UK brand with a collaborative spirit.
- Benefits: Enjoy a 4-day working week, competitive pay, and exclusive employee discounts.
- Other info: Access on-demand professional development to boost your career.
- Why this job: Make an impact by bringing communities together through exciting events.
- Qualifications: Experience in event booking, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and detail-oriented Event Booking Coordinator to join our roadshow booking team. Our team books over 200 roadshow events a month in village halls, community centres and parish halls across the country. The successful candidate will be responsible for all admin tasks related to our roadshow events including researching and contacting venues, planning and organising our events, ensuring that all tasks are completed to a high standard allowing our roadshow events to run smoothly. This role has the potential to expand into aspects of marketing including research of local advertising opportunities such as newspapers, magazines, social media advertising and local campaigns.
Research
- From a targeted list of towns and villages research potential venues.
- Assess the likelihood of success in each venue assessing various factors such as the location, availability of parking, local knowledge of the venue.
Planning
- Using a quota for the number of events each week in a given area, plan potential areas to target considering distance between events, accessibility for our roadshow buyers.
- Plan your own time to ensure all tasks are completed and appropriate amount of time is spent contacting venues.
Communication
- Call venues to introduce the company and explain the roadshow concept.
- Communicate clearly to obtain key information around price, access, size of rooms.
- Check availability for roadshow times and book venues.
- Negotiate price with the rental of venues.
- Ensure all necessary permits and licenses are shared with venues.
- Serve as the primary point of contact for venues.
- Collaborate with other team members of the booking team and the wider office.
Organisation
- Log all booking information on required forms.
- Organise local marketing posters for booked venues.
Who We’re Looking For
- Experience booking events.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Great telephone manners.
- A proactive approach.
- Ability to work independently including ability to manage own time.
- Computer literate with data entry skills.
- High attention to detail.
What You’ll Get
- 4-day working week (yes we mean it!).
- Access to Bright Exchange - enjoy thousands of exclusive employee discounts and perks.
- Employee Assistance Programme - confidential, 24/7 support for you and your immediate family, covering work, personal, and home life matters.
- On-demand professional development - access to BrightHR’s online learning platform to build new skills and support your career progression.
- Competitive pay.
- Be part of a rapidly growing, friendly UK brand.
Event Booking Coordinator employer: WeBuyVintage
Join our dynamic team as an Event Booking Coordinator, where you'll enjoy a supportive work culture that prioritises employee well-being and professional growth. With a unique 4-day working week, access to exclusive discounts, and a commitment to your development through on-demand training, we offer a rewarding environment for those looking to make a meaningful impact in the community. Be part of a rapidly growing UK brand that values your contributions and fosters collaboration across all levels.
