At a Glance
- Tasks: Provide essential admin support for finance and facilities in a charity.
- Company: Join a respected charity making a positive impact in the community.
- Benefits: £25,000 salary, 25 days leave, flexible working, and ongoing training.
- Other info: Opportunity for career growth and a supportive team environment.
- Why this job: Be part of a purpose-driven team and contribute to meaningful services.
- Qualifications: Experience in administration with strong IT and communication skills.
The predicted salary is between 25000 - 25000 £ per year.
About the Organisation
Our client is a well-established charity providing vital support services within the community. They are seeking an organised and proactive Finance & Facilities Administrator to provide essential administrative support across both finance and facilities functions. This is an excellent opportunity for an experienced administrator looking to join a purpose-driven organisation where their work will contribute to the smooth operation of services, properties and office environments.
The Role
Reporting to the Finance Team Lead, you will provide comprehensive administrative support to both the Finance and Facilities teams. You will play a key role in maintaining accurate records, coordinating property-related administration, supporting financial processes and helping ensure compliance with health and safety requirements. The successful candidate will be highly organised, able to manage multiple priorities and comfortable working with a wide range of internal and external stakeholders.
Key Responsibilities
- Provide administrative support to the Finance and Facilities teams.
- Coordinate property repairs, maintenance works and contractor activities.
- Maintain accurate records relating to properties, compliance, health & safety and financial processes.
- Support the management of utilities, council tax, rent records and supplier documentation.
- Assist with void property turnaround, inventories and asset management.
- Monitor and update compliance, housing standards and health & safety records.
- Support contract administration, supplier correspondence and general finance processes.
- Ensure all records are maintained in line with organisational policies, audit requirements and data protection regulations.
- Contribute to the continuous improvement of administrative systems and processes.
- Build positive working relationships with colleagues, contractors, landlords and external stakeholders.
About You
- Previous experience in an administrative role, ideally within Housing, Supported Accommodation, Facilities Management, Property Administration, Charity or Social Care environments.
- Strong IT skills, including Microsoft Office, Outlook and internet-based systems.
- Excellent verbal and written communication skills.
- Strong organisational and record-keeping abilities.
- Ability to manage competing priorities and meet deadlines.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and collaboratively as part of a team.
- Professional, reliable and flexible approach to work.
- High levels of integrity, tact and diplomacy.
Benefits
- £25,000 salary
- 25 days annual leave, increasing to 30 days with service, plus Bank Holidays
- Flexible working arrangements within the needs of the role
- Ongoing training and development opportunities
- Supportive team environment
- Opportunity to work for a respected charitable organisation making a positive impact in the community
Please note, the successful candidate must be willing to travel across other sites as needed and occasionally work outside normal office hours when attending meetings or events. An Enhanced DBS check will be required for the successful applicant.
If you are a motivated Administrator looking for a varied and rewarding role within a values-led organisation, we would love to hear from you.
Facilities Administrator in Manchester employer: Webber Hughes Ltd
Join a respected charity in Rochdale as a Facilities Administrator, where your contributions will directly support vital community services. Enjoy a supportive team environment, flexible working arrangements, and opportunities for ongoing training and development, all while making a meaningful impact. With 25 days of annual leave increasing to 30, plus bank holidays, this role offers a rewarding work-life balance in a purpose-driven organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the charity sector or facilities management. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation’s values and recent projects. Show them you’re not just another candidate, but someone who genuinely cares about their mission.
✨Tip Number 3
Practice your responses to common interview questions, especially around your organisational skills and experience with compliance. We want you to shine when it’s your turn to talk!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces from our community.
We think you need these skills to ace Facilities Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Administrator role. Highlight your previous administrative experience, especially in finance or facilities management, to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about working with a charity and how your skills can contribute to our mission. Keep it concise but impactful!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples in your application of how you've successfully managed multiple priorities in the past. We want to see how you keep everything running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Webber Hughes Ltd
✨Know the Organisation Inside Out
Before your interview, take some time to research the charity and its mission. Understand their values and how they impact the community. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Facilities Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple priorities or improved administrative processes. Be ready to discuss how you keep records accurate and up-to-date.
✨Demonstrate Strong Communication Abilities
You’ll be working with various stakeholders, so it’s crucial to highlight your communication skills. Think of instances where you’ve effectively communicated with colleagues, contractors, or external partners. Practice articulating these experiences clearly.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills, especially related to facilities management or finance. Prepare to discuss specific challenges you've faced and how you resolved them. This will showcase your ability to think on your feet and handle unexpected situations.
