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Location: Westcountry Rivers Trust’s office is in Stoke Climsland, and whilst we have adopted hybrid working, there is an expectation to work from the office on a regular basis and to travel to sites across the delivery area.

This is a permanent contract after a successful 4 month probation period. The starting salary for this role is £16,128.00 - £16,764.00 pro rata (£26,880.00 - £27,940.00 FTE) per annum (dependent on experience).

Benefits while working for Westcountry Rivers Trust:

• Employee Assistance Program (EAP)
• 25 days' Annual Leave + Bank Holidays, with a reward for long service - an additional 1 day per year for each year worked over 5 years, up to a maximum of 30 days for employees serving 10 years continuous service
• Additional leave covering the Christmas Closure period
• WRT contributes 9% of salary to a personal pension scheme (following a three-month postponement period), plus Life Assurance cover
• Cycle to Work Scheme
• Hybrid & Flexible Working

Interviews will be held in person at our offices in Stoke Climsland on Wednesday 7th October 2026.

About the Role:

This role plays a key part in delivering efficient and effective HR administrative support, primarily to the HR function, but for the benefit of the whole Trust. It provides administrative support across the full employee lifecycle from recruitment and onboarding through to leavers and contributes to maintaining accurate HR records and ensuring compliance with employment legislation and UK GDPR.

The role also welcomes contributions towards the continued improvement of HR processes and the ways we work to support the Trust and its staff. With a genuine can-do attitude and a willingness to help colleagues, the role requires strong administrative skills in a multitasking environment, with exceptional organisational skills and a good standard of written and verbal communication.

The individual needs to be an effective communicator and demonstrate a professional and discreet manner when dealing with employees, managers, and external individuals. As an instrumental member of the charity's HR function, this individual works collaboratively, is proactive, and shows confidence and initiative, ensuring smooth, reliable, and people-centred administrative support across all areas of HR.

Responsibilities:

• Recruitment & Onboarding
• Administer the recruitment process, including placing adverts and managing vacancies on the Breathe HR system
• Arrange interviews and liaise with candidates throughout the recruitment process
• Coordinate onboarding for new starters, including induction arrangements and preparation of welcome materials
• Prepare offer letters and contracts
• Employee Lifecycle Administration
• Administer the probation process, ensuring managers are aware of upcoming review meetings and that meetings are documented on Breathe
• Process leavers efficiently, ensuring a seamless and positive leaving experience
• Maintain accurate and up-to-date records on Breathe
• Prepare HR correspondence as required
• Compile the monthly payroll spreadsheet, gathering and recording all relevant changes in a timely and accurate manner ahead of the payroll deadline
• Administer asset updates on Breathe
• Administer the occupational health system, acting as the primary point of contact and coordinating referrals and correspondence as required
• Support the progression of mental health and wellbeing initiatives
• Assist with Health & Safety administration, including minute-taking of monthly meetings
• Compile and issue the Staff newsletter
• Administer the Specsavers voucher scheme & cycle to work scheme, liaising with the provider and supporting staff through the application process
• General
• Provide day-to-day HR support to line managers and staff, escalating complex matters to the Head of HR
• Provide training administration support, including booking and coordinating training across the Trust
• Maintain confidentiality and ensure compliance with UK GDPR at all times
• Support HR projects and process improvements as capacity allows
• Vehicle Compliance – ensure car insurance documentation is up to date, carry out 6 monthly driving licence checks, identify expired/expiring licences, and ensure all are updated on Breathe
• Undertake other duties proportionate with the level and part-time nature of the post