Data Entry Clerk in Kettering

We are seeking a reliable and detail‑focused Data Entry Clerk to join our administrative team in a busy GP surgery. The successful candidate will work with SystmOne and the Anima data processing platform to ensure patient records are accurately maintained and documentation is handled securely and efficiently. The role may also involve assisting with recall processes and supporting the team during periods of high administrative demand.

Main Duties and Responsibilities:

• Accurately input and update patient records using SystmOne.
• Process and upload data and documentation received via the Anima platform.
• Scan, code, and categorise incoming clinical correspondence such as hospital letters, test results, and discharge summaries.
• Apply correct SNOMED/Read codes to support accurate record keeping, audits, and QOF reporting.
• Assist in managing patient recalls (e.g., for long‑term condition reviews, immunisations, cervical screening) as required.
• Liaise with clinical staff to clarify or verify patient information and documentation.
• Support the admin team with general administrative duties, including covering during staff absence or high workload periods.
• Help with extraordinary administrative workloads, such as seasonal campaigns, clinical audits, or catch‑up initiatives.
• Maintain confidentiality and ensure compliance with GDPR and NHS data governance standards.
• Perform regular checks to ensure data integrity, quality, and accuracy.

Person Specification:

• Strong attention to detail and a high level of data accuracy.
• Confident in general IT applications including Microsoft Office (Word, Excel, Outlook).
• Understanding of confidentiality, GDPR, and NHS information governance policies.
• Organised, proactive, and able to manage workload independently or as part of a team.
• Experience using SystmOne and familiarity with Anima or similar digital platforms.
• Previous experience in a general practice or NHS administrative role.
• Understanding of clinical coding (SNOMED CT / Read Codes).
• Knowledge of QOF, patient recalls, and data quality initiatives.

Additional Information:

• Training will be provided on practice protocols, SystmOne workflows, and Anima data processing.
• This role may require flexible working at times to support practice needs.
• A DBS check will be required.

Health & Safety & Fire Safety:

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy.

Equality and Diversity:

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner which is welcoming to and of the individual, is non‑judgmental and respects their circumstances, feelings priorities and rights.

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.