The successfulcandidate will play an important part in the operational life of the school,supporting the Headteacher and leadership team in administration, health andsafety and day-to-day office systems so that the school runs effectively,efficiently and in full compliance with Trust, statutory and schoolrequirements. We are looking for someone who: Has experience of administration,finance and school/business systems Is confident inmanaging office procedures and can multi-task and meet deadlines Can communicatewarmly and professionally with children, families, staff, governors, trusteesand external partners Is highly organised,discreet and able to work accurately under pressure Will take pride inhelping our school run smoothly and efficiently every day Shares our commitmentto safeguarding, teamwork and putting children first Key Responsibilities Office management and administration Lead the efficientday-to-day running of the school office. Ensure officesystems, processes and records are organised, compliant and effective. Oversee admissionsadministration, pupil records, census returns and data submissions as required. Support teachingstaff with booking school visits, residentials Ensure thattelephone, email and front-of-house communication is welcoming, professionaland efficient. Maintainadministrative systems to support the smooth running of the school. Manage filing,document retention and record keeping in line with GDPR and school policies. Compliance, health and safety and operational support Support the school inmaintaining compliance with statutory and trust requirements. Maintainadministrative oversight of health and safety records, risk assessments,training logs and compliance schedules. Work with site staff,contractors and external agencies as required. Support arrangementsfor maintenance, servicing and premises-related documentation. Ensure key policiesand operational records are updated and stored appropriately. Contribute tobusiness continuity and risk management arrangements where appropriate. Safeguarding and confidentiality Work in line withsafeguarding, child protection, data protection and confidentialityrequirements at all times. Recognise that allstaff have a responsibility to safeguard children. Ensure thatadministration relating to safeguarding is completed accurately and securelyincluding the single central record. Maintain high levelsof professionalism, discretion and confidentiality. General Responsibilities To uphold and promotethe vision and values of Weaverham Primary Academy. To contributepositively to the life of the school and its caring, community-focused ethos. To undertake trainingrelevant to the role. To carry out otherreasonable duties commensurate with the grade and responsibility of the post. Future Development There will be an opportunity to develop therole including Supporting Head ofSchool with budget monitoring and forecasting Financial proceduresincluding placing orders, purchase orders, processing invoices, bankreconciliation and debt recovery HR administrationincluding onboarding staff, maintaining personnel records Processing monthlypayroll #J-18808-Ljbffr
Office Manager
